ADMINISTRATIVE ASSISTANT I - 55007826

Florida; Miami (FL); On-site; USD 44,000 - 57,000; Full time

Benefits offered by this job

Health insurance

State retirement benefits

Paid leave and holidays

Job summary

The State of Florida Department of Transportation seeks an Administrative Assistant I to support the District Six/District Maintenance and Districtwide Bridge Inspection & Repair teams. This full-time role emphasizes strong administrative skills, record-keeping, and coordination of staff and purchases.

The position offers a competitive total compensation package with a biweekly pay range of $1,692.25–$2,189.97 and an annual range of $43,998.56–$56,939.32, plus CAD.

Qualifications

• Two years of administrative or clerical experience required.
• Associate’s degree can substitute for the experience requirement.
• Knowledge of administrative principles and office procedures.

Responsibilities

• Assist in managing the overall administrative functions of the Districtwide Bridge Inspection Section.
• Plan, coordinate, and organize work assignments and projects.
• Coordinate and review personnel actions including recruitment, classification, and performance evaluations.
• Maintain file systems, correspondence, meeting minutes, and other documents.
• Prepare travel documents and reimbursements; assist with budget tracking and purchases.

Skills

written and verbal communication

reading & interpretation of rules

Education

Associate’s degree or equivalent experience

Job description

Requisition No: 884945
Agency: Department of Transportation
Working Title: ADMINISTRATIVE ASSISTANT I - 55007826
Pay Plan: Career Service
Position Number: 55007826
Salary: $43,998.56 $- $56,939.32
Posting Closing Date: 10/13/2026

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

Job Posting Description

638 / Districtwide Bridge Inspection

PENDING CLASSIFICATION UPDATE

OPEN COMPETITIVE

CAREER SERVICE

FULL-TIME

CONTACT PERSON: Pablo Orozco

CONTACT PHONE NUMBER: 305-470-5370

CONTACT EMAIL ADDRESS: [e-mail]

HIRING SALARY RANGE: $1,692.25 - $2,189.97 /biweekly range / $43,998.56 - $56,939.32 /annual range

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do

Administrative Assistant I/District Six/District Maintenance/Districtwide Bridge Inspection & Repair

This position will support the Districtwide Bridge Inspection Section by managing key administrative functions, coordinating personnel actions, organizing work assignments and maintaining essential records. It will ensure compliance with departmental procedures through accurate processing of financial documents, purchases, and travel. It will also facilitate meetings, assist staff with policy guidance, support inventory requirements, and contribute to agency initiatives through committee participation and administrative coordination.

The Difference You Will Make

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.

How You Will Grow

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Where You Will Work

District Six / District Operations

1000 NW 111th Ave

Miami, FL 33172

Annual Salary Range

$43,998.56 - $56,939.32

A Competitive Area Differential (CAD) additive in the amount of $1,976.00 will be added to the annual salary.

Your Specific Responsibilities

Assists in managing the overall administrative functions of the Districtwide Bridge Inspection Section. Assists in planning, coordinating, and organizing work assignments and projects. Coordinates and reviews for accuracy personnel actions including, but not limited to, recruitment, selection, classification packages and performance evaluations. Assists in maintaining file system, correspondence, meeting minutes, personnel actions, and other related documents. Coordinates with management and other administrative staff on purchases, transfers, and surplus of equipment to ensure department procedures are followed and all offices are in compliance. Processes purchasing card charges in Works according to procedure. Prepares and processes financial paperwork for purchases made by Electronic Procurement Requisitions, Local Purchase Orders and Purchasing Card charges. Assists with tracking and reporting operating budget expenditures and encumbrances. Coordinates, schedules and sets up conferences and meetings for the Office/Section. Prepares travel documents and travel reimbursements. Provides direction and assistance to staff on personnel rules, travel requests/reimbursements, and other department policies, procedures. Works with Management and staff to coordinate, process, and research as necessary, personnel paperwork in accordance with department requirements. Provides support in the annual inventory process by locating and scanning assigned property and equipment. Processes correspondence and requests for staff and management. Serves on and supports administrative support and special events committees such as Safety Coordination, New Employee Orientation, and Awards and Recognition as needed.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge Of

• administrative principles and practices.
• office procedures and practices.
• the principles and techniques of effective communication.

Skills In

• written and verbal communication.
• reading, interpreting, communicating applicable rules, regulations, policies and procedures.

Ability To

• collect data relating to administrative functions such as human resources, purchasing or report writing.
• prepare correspondence and administrative reports.
• understand and apply applicable rules, regulations, policies and procedures.
• work independently.
• plan, organize and coordinate work assignments.
• communicate effectively.
• establish and maintain effective working relationships with others.

Other Job-Related Requirements

• During a declared emergency event, the incumbent will be required to assist the District as needed.

Minimum Qualifications

• Two years of administrative or clerical experience. An associate's degree from an accredited college or university can substitute for the required experience.

The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Health insurance (over 90% employer paid)
• $25,000 life insurance policy (100% employer paid)
• Dental, vision and supplemental insurances
• State of Florida retirement package
• 10 paid holidays a year
• Generous vacation and sick leave
• Career advancement opportunities
• Tuition waiver for public college courses
• A variety of training opportunities
• Employee Assistance Program (EAP)

For additional benefit information available to State of Florida employees, visit: https://www.mybenefits.myflorida.com/

SPECIAL REQUIREMENTS:

You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, provide a letter of Registration Exemption from the SSS, or provide other documentation as proof of an exemption.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.

If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.

In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affimitive Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office at [phone] for assistance.