Administrative Assistant I

New Mexico State University; Tortugas (NM); On-site; USD 32,000 - 39,000; Full time

Job summary

New Mexico State University is seeking an Administrative Assistant I at Doña Ana Community College. The role supports the Department 941500-DACC STUDENT DEVELOPMENT UNIT, handling mail, phones, visitor assistance, records, and purchasing within standard hours.

The position is full-time, non-exempt, AFSCME-bargained, with a starting hourly rate of $16.83. Primary work schedule is Monday–Friday, 8–5, at the Doña Ana Campus.

Qualifications

• High School diploma or higher is required.

Responsibilities

• Prepare and distribute incoming and outgoing mail.
• Answer telephones, take messages, and route calls.
• Provide accurate information to internal staff and external vendors.
• Greet visitors and direct them to the appropriate person or department.
• Receive, respond to, and resolve requests in a timely manner.
• Establish and maintain organized filing systems.
• Purchase office supplies and monitor inventory levels.
• Retrieve documents and produce copies as requested.
• Maintain records of business transactions and meetings.

Education

High School diploma or higher

Tools

MS Office (Word)

MS Office (Excel)

MS Office (PowerPoint)

Job description

Department Contact:McKenna Garcia, 575-527-7550, [e-mail]

Internal or External Search:External - Open to all applicants

Advertising Summary:DACC, a responsive, accessible, comprehensive, learning-centered community college that provides education opportunities to a diverse community of learners is inviting candidates to apply for the following vacant position:

Position Details

PositionTitle: Administrative Assistant I

College/Division: DACC Dona Ana CC

Department: 941500-DACC STUDENT DEVELOPMENT UNIT

Location:Doña Ana Community College

Offsite Location (if applicable):

Target Hourly/Salary Rate: $16.83

Appointment Full-time Equivalency:1.0

FLSA Status:Non-Exempt

Bargaining Unit Announcement:This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding:Not Applicable

Standard Work Schedule:Standard (M-F, 8-5)

If Not a Standard Work Schedule:

Job Duties and Responsibilities:

• Prepare and distribute incoming and outgoing mail
• Answer telephones, take messages, and route calls appropriately
• Provide accurate and reliable information to internal staff and external vendors
• Greet visitors and direct them to the appropriate person or department
• Receive, respond to, and resolve requests in a timely manner
• Establish and maintain organized filing systems
• Purchase office supplies and monitor inventory levels
• Retrieve documents and produce copies as requested
• Provide, receive, and process business and departmental forms in compliance with established policies, procedures, and protocols
• Maintain accurate records of business transactions and official meetings, both electronically and on paper, to ensure proper tracking of all position-related activity
• Serve as the primary point of contact for the department, professionally communicating with relevant constituencies both orally and in writing on a daily basis
• Effectively use personal computers, printers, scanners, and copiers; proficient in MS Office applications including Word, Excel, and PowerPoint
• Provide additional administrative support across departments as needed, prepare travel documentation as well as assisting with the hiring process of new student aides

Qualifications

Required Education and Experience: High School diploma or higher degree.

Working Conditions and Physical Effort

Environment:Work is normally performed in a typical interior/office work environment.

Physical Effort:No or very limited physical effort required.

Lifting Requirements:Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk:No or very limited exposure to physical risk.

Advertised: 25 Sep 2026 Mountain Daylight Time

Applications close: 09 Oct 2026 Mountain Daylight Time