Administrative Assistant I

rivhs; Newport News (VA); On-site; USD 25,000 - 33,000; Full time

Job summary

Riverside Health System in Newport News, VA, is seeking an Administrative Assistant to provide essential clerical support for department leaders. You will handle reception, calendar management, travel arrangements, and customer service while ensuring accurate file handling and timely data entry.

The role requires a High School Diploma or GED and at least 2 years of Administrative Assistant/Secretary experience, with proficiency in Microsoft Office Suite.

Qualifications

• High School Diploma or GED is required.
• 2 years Administrative Assistant/Secretary/Office experience is required.
• Proficiency with Microsoft Office is required.

Responsibilities

• Provide administrative support for department/facility directors and managers (reception, greeting, customer service, calls, messages).
• Manage calendars, meetings, travel arrangements, and events; coordinate room reservations and agendas.
• Utilize multiple IT tools for timekeeping, billing, data entry, and reporting.

Skills

Microsoft Office

Time management

Customer service

Organization

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Location

Newport News, Virginia

Hiring Range

$18.20 - $23.68/Hourly

Actual pay is determined based on job-related factors such as relevant experience, education, credentials, skills, internal equity, and business needs.

Overview

Provides administrative support to one or more department level management. Position is responsible for the following core job functions: Meeting Preparation, calendar management, travel arrangements, invoice/Purchase Order support, customer service, phone support, file management, meeting support and data entry. Position may be assigned responsibility for timekeeping. Position must demonstrate proficiency with Microsoft Office applications and other software as need. Utilizes the Riverside Care Difference principles in all interactions.

What you will do

• Provides administrative support for department/facility directors and/or managers. Duties include reception, greetings, customer service, answering phones, taking messages, referring calls, mail distribution, etc.
• Responsible for calendar management, meeting coordination, appointments, special events, etc. Meeting management includes room reservation, timely preparation, and setup. May perform other tasks such as arranging accommodations for travel, arranging special needs in meeting rooms, and meeting agenda items.
• Demonstrates the ability to utilize multiple system informational technology tools. May execute specific duties with these tools, such as timekeeping, billing, data entry and retrieval, etc.
• Maintains proper levels in office supplies, which may require checking stock, anticipating needed supplies, placing and expediting orders for supplies. Responsible for maintaining accurate accounting functions/duties within the department, may include but not limited to ensuring all invoices, check requests, PCard receipts, petty cash and payments are accurately coded and submitted timely. Follows up on any outstanding invoice payment inquiries.
• Provides historical reference by developing and utilizing filing and retrieval systems (paper and electronic). Filing system is organized and maintained to ensure efficiency/productivity for the department. May prepare reports, correspondence, and memos as needed by department/facility.

Qualifications

• Education: High School Diploma or GED, (Required)
• Experience: 2 years Administrative Assistant/Secretary/Office experience (Required)
• Microsoft Office Skills: (Required)
• Skills and Abilities:
  • Proficiency in Microsoft Office Suite.
  • Organization and time management skills.
  • Good interpersonal and customer service skills.