Administrative Assistant I

City of Midland, Texas; Midland (TX); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

2:1 Retirement Plan with TMRS

Educational Tuition Assistance Program

Public Service Loan Forgiveness...

Midland Municipal Employee Credit Unit

Competitive pay

Medical/Dental/Vision Plan

PTO accrual

Paid holidays

Job summary

The City of Midland, Texas, is seeking an organized Administrative Specialist to support the City Attorney’s Office. Under general supervision, you will handle TPIA requests, subpoenas, and daily clerical tasks in a fast-paced office.

Responsibilities include entering and routing requests, maintaining intake systems, using Microsoft Office, and providing backup for payroll and P-Card reconciliation. Strong written and verbal communication is essential.

Qualifications

• High school diploma or equivalent required.
• 3–5 years’ experience in office administration.
• Microsoft Office proficiency required.

Responsibilities

• Answers citizen inquiries regarding TPIA requests and subpoenas.
• Receives, enters and routes TPIA/subpoena requests.
• Maintains intake and tracking system for requests and subpoenas.
• Performs tasks using Microsoft Office and other platforms.
• Monitors designated TPIA email inbox.
• Backups purchasing card reconciliation and payroll processing.

Skills

Typing

Microsoft Office

Communication

Payroll software learning

Education

High school diploma or equivalent

Tools

Copiers/Printers

Fax machines

computers

Job description

Scope of Work

Under general supervision, performs a variety of administrative, technical support, and customer service duties for the City Attorney’s Office.

Essential Job Duties

• Answers citizen inquiries regarding the status of requests submitted under the Texas Public Information Act (TPIA) and subpoenas; directs inquiries to the appropriate staff member when necessary
• Receives, enters, and routes requests submitted under the TPIA and subpoenas
• Administers the intake and tracking system for TPIA requests and subpoenas
• Completes various tasks using Microsoft Office programs and specialized business platforms
• Monitors the designated TPIA email inbox for receiving requests
• Serves as the primary backup for purchasing card (P-Card) reconciliation and payroll processing
• Works independently or with limited guidance to complete assigned tasks
• Perform duties as assigned by the City Attorney and the Public Information Act Coordinator

Physical and Environmental Conditions

Ability to sit, stand, lift 20 lbs. at a time, and navigate an office environment. Reasonable accommodations available.

Required Qualifications

Required Qualifications - Knowledge, Abilities and Skills

Ability to read and understand manuals and updates regarding City and departmental policies and procedures. Skill in the operation of computers, copiers, printers and fax machines. Proficiency in typing, and completing spreadsheets, forms or word processing assignments. Capable of easily acquiring and applying knowledge to learn and understand payroll and purchasing software, and specialized business platforms. Communicates effectively both orally and in writing to citizens and other departments.

Minimum Education, Experience And Certification

High school diploma or equivalent plus three to five years’ experience working in office administration. Experience with Microsoft Office required. Valid Texas driver’s license required.

Work Hours

Monday through Friday; 8:00 am until 5:00 pm.

• 2:1 Retirement Plan with TMRS
• Educational Tuition Assistance Program
• Public Service Loan Forgiveness Employer
• Midland Municipal Employee Credit Union
• Competitive pay
• Medical/Dental/Vision Plan
• PTO accrual
• Paid holidays