Administrative Assistant I

City of Midland, TX; Midland (TX); On-site; USD 40,000 - 58,000; Full time

Job summary

City of Midland, TX is seeking an Administrative Specialist to provide administrative, technical support, and customer service within the City Attorney’s Office. The role handles TPIA requests, subpoenas, intake tracking, and routine payroll duties as a backup.

Responsibilities include processing requests, monitoring the TPIA inbox, and using Microsoft Office and specialized platforms; requires strong communication and independent work skills, with a typical 8-5, Monday–Friday schedule.

Qualifications

• High school diploma or equivalent; 3–5 years of office administration experience.
• Experience with Microsoft Office required.
• Valid Texas driver's license.

Responsibilities

• Answers citizen inquiries regarding the status of requests submitted under the Texas Public Information Act (TPIA) and subpoenas; directs inquiries to the appropriate staff member when necessary
• Receives, enters, and routes requests submitted under the TPIA and subpoenas
• Administers the intake and tracking system for TPIA requests and subpoenas
• Completes various tasks using Microsoft Office programs and specialized business platforms
• Monitors the designated TPIA email inbox for receiving requests
• Serves as the primary backup for purchasing card (P-Card) reconciliation and payroll processing
• Works independently or with limited guidance to complete assigned tasks
• Perform duties as assigned by the City Attorney and the Public Information Act Coordinator

Skills

Typing

Spreadsheets

Word processing

Payroll software

Purchasing software

Microsoft Office

Communication

Office administration

Education

High school diploma

Tools

Payroll software

Purchasing software

Microsoft Office

Job description

Under general supervision, performs a variety of administrative, technical support, and customer service duties for the City Attorney’s Office.

• Answers citizen inquiries regarding the status of requests submitted under the Texas Public Information Act (TPIA) and subpoenas; directs inquiries to the appropriate staff member when necessary
• Receives, enters, and routes requests submitted under the TPIA and subpoenas
• Administers the intake and tracking system for TPIA requests and subpoenas
• Completes various tasks using Microsoft Office programs and specialized business platforms
• Monitors the designated TPIA email inbox for receiving requests
• Serves as the primary backup for purchasing card (P-Card) reconciliation and payroll processing
• Works independently or with limited guidance to complete assigned tasks
• Perform duties as assigned by the City Attorney and the Public Information Act Coordinator

Physical and Environmental Conditions

Ability to sit, stand, lift 20 lbs. at a time, and navigate an office environment. Reasonable accommodations available.

Required Qualifications - Knowledge, Abilities and Skills

Ability to read and understand manuals and updates regarding City and departmental policies and procedures. Skill in the operation of computers, copiers, printers and fax machines. Proficiency in typing, and completing spreadsheets, forms or word processing assignments. Capable of easily acquiring and applying knowledge to learn and understand payroll and purchasing software, and specialized business platforms. Communicates effectively both orally and in writing to citizens and other departments.

Minimum Education, Experience and Certification

High school diploma or equivalent plus three to five years’ experience working in office administration. Experience with Microsoft Office required. Valid Texas driver’s license required.

Work Hours

Monday through Friday; 8:00 am until 5:00 pm.