Administrative Assistant I

University of Southern California; Los Angeles, Northern (CA, KY); On-site; USD 33,000 - 40,000; Full time

Benefits offered by this job

Health benefits for staff and family

Tuition benefits for staff and family

Professional development classes

Job summary

University of Southern California (USC) seeks an Administrative Assistant I in Social Sciences, within the Dornsife Academic Service Hub. The role leads department activities in the hub, handling administrative duties, event coordination, and information requests.

It requires strong organizational, communication, and confidentiality skills in a university setting. The position is 100% full-time and on-site, offering comprehensive benefits and the chance to support 35+ departments across

Qualifications

• Experience in specialized clerical and administrative tasks in a university environment.
• Ability to prioritize tasks according to need and urgency.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.

Responsibilities

• Perform administrative duties for academic departments.
• Arrange vendor services and other event coordination tasks.
• Respond to inquiries requiring knowledge of departmental and university policies.
• Assist with maintaining office equipment and purchases.
• Screen and prioritize incoming calls, determining required action.
• Manage front desk, student workers and foster welcoming environment.
• Ensure confidentiality and controls access to sensitive information.
• Coordinate departmental events; ensure satisfactory outcomes.
• Distribute office supplies across departments.
• Distribute mailings and packages to departments.

Skills

Clerical & admin experience

Task prioritization

Organization & time management

Communication & interpersonal

Education

Associate degree

Job description

The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee ofUSC, you will be a part of a world-class research university and a member of the “Trojan Family,” which is comprised of the faculty, students and staff that make the university a great place to work.

The USC Dana and David Dornsife College of Letters, Arts and Sciences is seeking an Administrative Assistant I in the Social Sciences, Dornsife Academic Service Hub. The largest and oldest of the USC schools, USC Dornsife functions as the academic core of the university, offering courses and advancing knowledge across the humanities, social sciences and natural sciences.

Based on a divisional framework, the Academic Services Hubs will provide staff support to approximately 35 departments across Dornsife. Each hub serves one division and the number of departments per division varies. The mission of the Dornsife Academic Service Hubs is to provide optimal, localized support to academic departments by providing specialized services that foster the academic, instructional, and research-driven engagement of faculty, staff and students in the Dornsife community.

Responsibilities:

The Administrative Assistant I in Social Sciences will lead department activities within the hub, which may include but will not be limited to the following:

• Perform administrative duties for academic departments
• Arrange vendor services and other event coordination tasks
• Respond to inquiries and requests for information requiring knowledge of departmental and university policies and procedures
• Assist with maintaining office equipment and purchases
• Screen and prioritize incoming calls, determining what contact or action is required
• Manage front desk, student workers and foster welcoming environment
• Ensure confidentiality and controls access to sensitive information
• Coordinate departmental events; may attend to ensure satisfactory outcome
• Coordinate distribution of office supplies to department offices
• Coordinate and distribute mailings and packages to each department

Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.

Preferred qualifications:

• Experience in specialized clerical and administrative experience in a university environment
• Ability to prioritize tasks according to need and urgency
• Excellent organizational and time management skills
• Strong communication and interpersonal skills

The hourly rate range for this position is $23.89 - $28.84. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer alignment, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Work Arrangement:

This is a 100% full-time, on-site/on-campus position

Required Documents and Additional Information:

• Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.
• USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions after six months of employment; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.

Minimum Education: Associate's degree, Combined experience/education as substitute for minimum education Minimum Experience: 2 years Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.