Administrative Assistant I

Agropur Cooperative; Little Chute, Northern (WI, KY); Hybrid; USD 40,000 - 48,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

Short and Long-term Disability

401(k) with up to 7% company contrib.

3 Weeks PTO on day 1

Paid holidays and 2 floating holidays

Paid parental leave

Advancement Opportunities

Healthy work/life balance

Job summary

Agropur Cooperative in Little Chute, WI is seeking an Administrative Assistant I to support multiple departments with efficient information gathering and communication. The role requires coordinating inquiries with customers, vendors and producers, and maintaining organized records.

The schedule is Monday–Friday, 7am–3pm, with a focus on accuracy, timeliness and customer service. A high school diploma and strong MS Office skills are expected; bilingual English/Spanish is highly preferred.

Qualifications

• High School Diploma or equivalent required.
• Associate’s Degree in Accounting, Finance or Business Administration preferred.
• Bilingual English/Spanish highly preferred.

Responsibilities

• Provide general administrative support to management and supervisors including: reporting, processing and reconciliations, document and presentation preparation, customer service, and other projects and duties as assigned.
• Perform reception duties including coordinating guest visits, answering phones, directing callers, and mail/UPS/FedEx handling.
• May support IT, Finance and manufacturing operations including shipping, scheduling, inventories, purchasing, receiving, payables and maintenance in an administrative capacity.
• May assist with Accounts Receivable and/or Accounts Payable activities, including vouchering and entry.
• Attend meetings, prepare agendas and take minutes as directed.
• Inventory, order and stock office supplies and maintain conference room materials.

Skills

Office administration

Multitask

Communication

Bilingual English/Spanish

Attention to detail

Customer service

Team collaboration

Education

High School Diploma or equivalent

Associate’s Degree in Accounting, Finance or Business Administration

Tools

Microsoft Excel

PowerPoint

Word

Outlook

Field-specific software

Job description

Type d'emploi: Permanent People are at the heart of our success. Our culture encourages collaboration, transparency, and accountability in order to generate value and achieve sustainable results. Being part of the team means committing to an environment where everyone’s impact truly matters. At Agropur, accountability means owning challenges and taking concrete action to achieve results.

Rate of Pay:

$19.28 - $23.14 hourly

Competitive and comprehensive compensation and benefits package focusing on your physical, financial, and emotional health to include the following perks as well as the standard benefit offerings:

• Medical
• Dental
• Vision
• Life
• Short and Long-term Disability Insurance
• 401(k) with up to 7% company contributions
• 3 Weeks PTO on day 1
• Paid holidays and 2 floating holidays
• Paid parental leave
• Advancement Opportunities
• Healthy work/life balance

What you’ll be responsible for each day:

The Administrative Assistant I provides administrative support to various departments; collecting and organizing information, effectively communicating with internal and external customers, vendors and producers; contributing to the smooth operation of the department.

Schedule: Monday - Friday, 7am - 3pm

Essential Duties and Responsibilities:

• Provide general administrative support to management and supervisors including: reporting, processing and reconciliations, document and presentation preparation, customer service, and other projects and duties as assigned.
• Perform various reception duties including: coordinating guest visits/security key cards, answering phones and properly directing callers, preparing for meetings or tours, and handling inbound and outbound mail/UPS/FedEx and tracking.
• May support Information Technology, Finance and manufacturing Operations including, but not limited to: shipping, scheduling, inventories, purchasing, receiving, payables and maintenance in an administrative capacity.
• May assist with the facility’s Accounts Receivable and/or Accounts Payable activities, including vouchering and entry.
• Serve as back-up to other administrative roles.
• Attend meetings, preparing agenda and doing minutes as directed.
• Inventory, order and stock office, breakroom and conference room supplies as appropriate.
• Maintain content of video displays in common areas.
• Handle vendor questions and follow-up as directed.
• Fill cheese orders for employees, producers and walk in customers as applicable by location.

Other Duties and Responsibilities:

• Work independently or with a team on special/seasonal projects as needed.
• Support the long-term goals of the organization.
• Understand and adhere to Good Manufacturing Practices.
• Safety Protocol: Stop any observed unsafe acts and obey facility safety rules and procedures. Correct or report any observed safety hazards. Support safety policies and programs.

This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.

Education Required:

• High School Diploma or equivalent required.
• Associate’s Degree in Accounting, Finance or Business Administration preferred.
• Equivalent combination of education and/or experience may be considered.

Experience Required:

• Minimum one (1) year of experience with similar functions preferred.
• Bilingual (English/Spanish) highly preferred.

Skills Required:

• Knowledge of office administration procedures and ability to operate most standard office equipment.
• Ability to solve problems by adapting knowledge and experience, resolving in a timely manner.
• Demonstrate attention to detail in composing, typing, and proofing materials.
• Demonstrate excellent organizational skills, establish priorities, ability to multitask, and meet deadlines.
• Results driven, bottom-line oriented, strive to exceed goals, and motivate self and others to achieve positive outcomes.
• Ability to work in a fast-paced environment.
• Ability to work with minimum supervision, adapt to a changing environment quickly, and think independently.
• High level of interpersonal skills to handle sensitive and confidential situations and documentation.
• Intermediate computer skills with Microsoft Excel, Power Point, Word, Outlook and field-specific software.
• Basic math skills (addition, subtraction, multiplication, division).
• Communicate effectively both verbally and in writing with executives, managers, colleagues and individuals inside and outside the organization.
• Dedication to meet the expectations and requirements of internal and external customers; acts with customers in mind.
• Ability to develop/modify written programs, presentations, and training materials as needed.
• Strong interpersonal skills and ability to work effectively at all levels in a collaborative team environment.
• Exhibit a professional manner in dealing with others and work to maintain constructive working relationships.

Where you’ll be working:

Our Little Chute, WI, plant is home to about 140 employees. This facility is a top manufacturer of IQF sticks that are supplied to the appetizer industry. Next to the plant is our well-known Simon’s Specialty Cheese store, which has about 20 employees. Simon’s is a Wisconsin-themed store, with everything from meats and cheese to clothing and craft spirits. Agropur’s US operations produce 1 billion pounds of quality, award-winning cheese each year. We create more than 20 different varieties and provide whey protein and dry ingredients which are by-products of the cheesemaking process. As one of the world’s largest dairy producers, Agropur partners with some of the most recognizable food, beverage and nutrition brands to help feed the world. Better Dairy. Better World. Agropurus.com A workplace where learning, growth, and performance go hand in hand.

AA/EEO - Minority/Female/Disability/Veteran/Sexual Orientation/Gender Identity

Agropur accueille des personnes de toutes origines et de tous horizons. Nous sommes fier.ère.s d’être un employeur avec une communauté diverse et nous nous engageons à offrir une expérience respectueuse et inclusive à tous les employé.e.s et candidat.e.s. Nous collaborerons donc avec les candidat.e.s qui demanderont des mesures d’adaptation. Prendre note qu’une connaissance adéquate du français est requise pour les postes offerts au Québec. Agropur a recours à des technologies d’intelligence artificielle afin d’appuyer nos recruteurs dans la présélection, l’évaluation et la sélection des candidats à ce poste. Dans ce texte, l’emploi du masculin pour désigner des personnes n’a d’autres fins que celle d’alléger le texte. Conformément aux directives de l’OQLF, la connaissance de l’anglais est exigée pour ce poste afin de communiquer avec des collègues et des partenaires situés à l’extérieur du Québec.