Administrative Assistant I

rivhs; Hampton (VA); On-site; USD 25,000 - 33,000; Full time

Job summary

Riverside Health System in Hampton, VA is seeking an Administrative Assistant to provide comprehensive support to department level management. The role covers meeting preparation, calendar management, travel arrangements, invoice and P.O. support, and data entry to ensure smooth operations.

You will handle reception, phones, customer service, file management, and timekeeping duties as needed, while maintaining organized filing systems and preparing reports for leadership.

Qualifications

• 2 years Administrative Assistant/Secretary/Office experience.
• Experience with calendar management and meeting coordination.
• Proficient in Microsoft Office Suite.

Responsibilities

• Provides administrative support for department directors and managers.
• Performs calendar management, meeting coordination, and travel arrangements.
• Handles reception, phones, mail, and customer service.
• Supports timekeeping, invoicing, POs, and data entry.
• Maintains filing systems and prepares reports for departments.

Skills

Microsoft Office Suite

Time management

Customer service

Education

High School Diploma or GED

Job description

Hiring Range

$18.20 - $23.68/Hourly

Actual pay is determined based on job-related factors such as relevant experience, education, credentials, skills, internal equity, and business needs.

Overview

Provides administrative support to one or more department level management. Position is responsible for the following core job functions: Meeting Preparation, calendar management, travel arrangements, invoice/Purchase Order support, customer service, phone support, file management, meeting support and data entry. Position may be assigned responsibility for timekeeping. Position must demonstrate proficiency with Microsoft Office applications and other software as need. Utilizes the Riverside Care Difference principles in all interactions.

What you will do

Provides administrative support for department/facility directors and/or managers. Duties include reception, greetings, customer service, answering phones, taking messages, referring calls, mail distribution, etc.

Responsible for calendar management, meeting coordination, appointments, special events, etc. Meeting management includes room reservation, timely preparation, and setup. May perform other tasks such as arranging accommodations for travel, arranging special needs in meeting rooms, and meeting agenda items.

Demonstrates the ability to utilize multiple system informational technology tools. May execute specific duties with these tools, such as timekeeping, billing, data entry and retrieval, etc.

Maintains proper levels in office supplies, which may require checking stock, anticipating needed supplies, placing and expediting orders for supplies. Responsible for maintaining accurate accounting functions/duties within the department, may include but not limited to ensuring all invoices, check requests, PCard receipts, petty cash and payments are accurately coded and submitted timely. Follows up on any outstanding invoice payment inquiries.

Provides historical reference by developing and utilizing filing and retrieval systems (paper and electronic). Filing system is organized and maintained to ensure efficiency/productivity for the department. May prepare reports, correspondence, and memos as needed by department/facility.

Qualifications

Education

• High School Diploma or GED, (Required)

Experience

• 2 years Administrative Assistant/Secretary/Office experience (Required)

Microsoft Office Skills

• Microsoft Office Skills (Required)

Skills and Abilities

• Proficiency in Microsoft Office Suite.
• Organization and time management skills.
• Good interpersonal and customer service skills.

To learn more about being a team member with Riverside Health System visit us at https://www.riversideonline.com/careers .