Administrative Assistant I

Ada-County; Boise (ID); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Excellent medical, dental, and vision

Generous vacation and sick leave from

11 paid holidays annually

11.96% employer retirement contributed

457(b) + 401(k) matching

Paid parental leave, life insurance

Wellness programs

Ongoing training opportunities

Career pathing

Job summary

Ada County is seeking a temporary Administrative Assistant to support the Trial Court Administration team. Responsibilities include receptionist duties, document processing, mail handling, data entry, and preparing correspondence in accordance with policy.

This position is grant-funded and duration is through April 2028, with potential for extension based on funding. Ideal candidates will have a high school diploma, clerical experience, and strong computer skills.

Qualifications

• High school diploma or equivalent.
• Previous clerical experience preferred.
• Knowledge of personal computers and word processing.
• Knowledge of Windows, Word, Excel, e-mail, data-entry software.
• Knowledge of business English grammar, spelling and punctuation and math.
• Knowledge of proper telephone and office etiquette.
• Skill in operation of various office machines (fax, calculators, copiers, printers, scanners).
• Skill in typing accurately at a good rate of speed.
• Ability to develop, prepare and maintain accurate records and files.
• Ability to compose letters, memos, etc., from written and verbal instructions.
• Ability to create and prepare written statistical reports.
• Ability to research and organize data.
• Ability to follow verbal and written directions.
• Ability to establish and maintain an effective working relationship with Drug Court personnel and the public.
• Ability to deal with confidential information in a responsible manner.
• Ability to perform duties with minimal supervision.

Responsibilities

• Greets program participants and visitors in a pleasant and courteous manner.
• Screens incoming telephone calls, answer callers’ questions, take messages, and/or redirect calls.
• Opens, sorts, and distributes mail.
• Files, indexes, and processes office records, legal documents and related materials.
• Prepares and types requests for the purchase of supplies.
• Takes payment for services rendered; reconciles the till and prepares deposits; Enters data in the computer system.
• Composes correspondence in accordance with established procedures; handles confidential correspondence.
• Types correspondence, forms, labels, and miscellaneous documents; maintains office files and records.
• Maintains office files, logs and other records.
• Occasionally observes program participants’ urine drug tests; performs related duties as assigned.

Skills

Typing speed

Record keeping

Data entry

Office etiquette

Education

High school diploma or equivalent

Tools

Microsoft Windows

Word

Excel

Email

Data-entry software

Job description

IMPORTANT INFORMATION

This is a temporary position funded through a grant. Continuation of employment is dependent on ongoing grant funding and program needs. The anticipated duration of this role is through April 2028, though this timeline may be adjusted based on funding status.

This is a continuous job posting and will remain open until a sufficient number of qualified applications are received. The posting may close at any time without notice. Applicants are encouraged to apply as soon as possible to ensure consideration.

Ada County is a great place to work! We have more than 2100 employees dedicated to enhancing our community’s quality of life. Our Trial Court Administration team is growing, and this is an excellent opportunity to be a part of taking this team to the next level.

We offer a competitive Total Rewards package that increases your base salary by approximately 40%, including:

• Excellent medical, dental, and vision insurance


• Generous vacation and sick leave starting on day one


• 11 paid holidays annually


• Participation in one of the nation’s best state retirement systems, with 11.96% employer contribution


• 457(b) deferred compensation plan with up to 3% county match, plus 401(k)


• Paid parental leave, life insurance, and robust wellness programs


• Ongoing training opportunities and career pathing

The Trial Court Administrator, Sandra Barrios, oversees all administrative responsibilities of the Fourth Judicial District. This includes responsibility for facilities management; serving as a liaison between agencies, the media, and the public; and developing and carrying out policies that enhance court system performance.

Our Mission is to support court systems that put people first and ensure access to the court.

Learn more about Ada County Trial Court Administration by visiting their website. Ada County Trial Court Administration

POSITION GENERAL SUMMARY:

Works closely with the counseling staff, participants, and the Drug Court Coordinator. Will perform typing, filing, secretarial, and varied administrative tasks in support of the Ada County Treatment Center; will perform other related work as assigned.

DISTINGUISHING FEATURES OF THE CLASS:

The work requires the exercise of good judgment in the application of prescribed procedures and methods to routine matters. The employee must be innovative and alert to new and better ways to accomplish the work of the office.

The employee works under the direction of the Treatment Center Supervisor. The employee uses initiative in carrying out recurring work of the position. Complex or unusual situations are discussed with supervisor before proceeding. Work is reviewed for accuracy and conformance to policy and procedures.

• Greets program participants and visitors in a pleasant and courteous manner, and acts as receptionist;


• Screens incoming telephone calls, answer callers’ questions, take messages, and/or redirect calls;


• Opens, sorts, and distributes mail;


• Files, indexes, and processes office records, legal documents and related materials;


• Prepares and types requests for the purchase of supplies;


• Takes payment for services rendered;


• Reconciles the till and prepares deposits; Enters data in the computer system;


• Composes correspondence in accordance with established procedures;


• Prepares and handles correspondence of a sensitive and confidential nature;


• Types correspondence, forms, labels, and miscellaneous documents; and


• Maintains office files, logs and other records.

ADDITIONAL FUNCTIONS

• Occasionally will observe program participants’ urine drug tests;


• Performs related duties as assigned.

QUALIFICATIONS

• High school diploma or equivalent;


• Previous clerical experience preferred;

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of personal computers and word processing;


• Knowledge of Microsoft Windows, Word, Excel, e-mail, data-entry software, and other office-related computer software;


• Knowledge of business English grammar, spelling and punctuation and math;


• Knowledge of proper telephone and office etiquette;


• Skill in operation of various office machines, such as fax machine, calculators, copiers, computer printers, scanners, etc.;


• Skill in communicating with a culturally diverse and manipulative populations;


• Ability to type accurately at a good rate of speed;


• Ability to develop, prepare and maintain accurate records and files;


• Ability to compose letters, memos, etc., from written and verbal instructions;


• Ability to create and prepare written statistical reports;


• Ability to research and organize data;


• Ability to follow verbal and written directions;


• Ability to establish and maintain an effective working relationship with Drug Court personnel and the public;


• Ability to deal with confidential information in a responsible manner; and


• Ability to perform duties with minimal supervision.

OTHER REQUIREMENTS

• The Incumbent is subject to a criminal records check.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

• Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions;


• May be required to lift up to 20 lbs.;


• Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks.

DISCLAIMER:

To perform this job successfully, an individual must be able to perform the primary job responsibilities satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice. Ada County provides Veteran's Preference for all County jobs except for those deemed \"key positions\" in accordance with Title 65, Chapter 5 of Idaho Code.