Administrative Assistant I

cybermediatechnologies; Arlington (VA); On-site; USD 90,000 - 110,000; Full time

Job summary

Cybermedia Technologies (CTEC) is seeking an experienced Administrative Assistant I to support CISA sector activities in Arlington, VA. This role requires handling classified and unclassified materials, coordinating meetings, and interacting with senior officials.

The position demands an active Top Secret clearance with SCI eligibility, U.S. citizenship, and strong organization and written communication skills. Onsite work is expected with possible telework as authorized by government policy.

Qualifications

• 2+ years experience in administrative, executive-support, meeting-support, or program-coordination in a federal or similarly structured environment.
• Excellent organization, customer service, written communication, and attention to detail.
• Ability to interact with senior officials and manage several time-sensitive priorities.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and shared repositories.
• Active Top Secret clearance with the ability to obtain and maintain SCI; U.S. citizenship required.

Responsibilities

• Coordinate classified and unclassified meeting registration, calendars, rooms, attendee lists, materials, and onsite logistics.
• Interface professionally with senior government officials, industry representatives, and other stakeholders.
• Record attendance, capture detailed meeting notes, and draft accurate notes for the record.
• Develop work plans and checklists to execute meetings and recurring operational activities.
• Maintain action trackers, distribution lists, records, correspondence, and document repositories.
• Prepare and format agendas, briefing books, executive materials, and routine status updates.
• Route inquiries and documents, monitor deadlines, and follow up on assigned actions.
• Perform all duties in accordance with security, records-management, privacy, and CISA/DHS formatting requirements.

Skills

Administrative experience

MS Office

Time management

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

CTEC is a leading technology firm that provides modernization, digital transformation, and application development services to the U.S. Federal Government. Headquartered in McLean, VA, CTEC has over 300 team members working on mission-critical systems and projects for agencies such as the Department of Homeland Security, Internal Revenue Service, and the Office of Personnel Management. The work we do effects millions of U.S. citizens daily as they interact with the systems we build. Our best-in-class commercial solutions, modified for our customers' bespoke mission requirements, are enabling this future every day.

Cybermedia Technologies (CTEC) is seeking an experienced Administrative Assistant I to join our team.

PROGRAM OVERVIEW:

CISA's Stakeholder Engagement Division requires an integrated team to support council and sector governance, approximately 500 annual engagements, stakeholder coordination, policy and risk analysis, executive communications, records, and contract management. The work spans unclassified and classified environments and requires products that are accurate, accessible, compliant, and ready for government use.

POSITION SUMMARY

Provide cleared organizational, meeting, and executive-support services for CISA sector activities. This is not a basic reception role; it requires precise logistics, confident interaction with senior officials, strong written records, and disciplined handling of classified information.

KEY RESPONSIBILITIES

• Coordinate classified and unclassified meeting registration, calendars, rooms, attendee lists, materials, and onsite logistics.
• Interface professionally with senior government officials, industry representatives, and other stakeholders.
• Record attendance, capture detailed meeting notes, and draft accurate notes for the record.
• Develop work plans and checklists to execute meetings and recurring operational activities.
• Maintain action trackers, distribution lists, records, correspondence, and document repositories.
• Prepare and format agendas, briefing books, executive materials, and routine status updates.
• Route inquiries and documents, monitor deadlines, and follow up on assigned actions.
• Perform all duties in accordance with security, records-management, privacy, and CISA/DHS formatting requirements.

REQUIRED QUALIFICATIONS

• 2+ years experience with administrative, executive-support, meeting-support, or program-coordination experience in a federal or similarly structured environment.
• Excellent organization, customer service, written communication, and attention to detail.
• Ability to interact appropriately with senior officials and manage several time-sensitive priorities.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and shared repositories.
• Active Top Secret clearance with the ability to obtain and maintain SCI; U.S. citizenship required.

PREFERRED QUALIFICATIONS

• Experience supporting classified meetings or secure facilities.
• Prior CISA, DHS, DoD, intelligence-community, council, or committee support.
• Experience preparing formal meeting records and executive briefing materials.

CLEARANCE :

• Active Top Secret clearance with the ability to obtain and maintain SCI; U.S. citizenship required.

WHAT CANDIDATES SHOULD UNDERSTAND

• Work is expected to be onsite in Arlington, Virginia; approved telework may be available only as authorized by the Government.
• Positions are contingent upon contract award and successful completion of applicable security or suitability processing.
• For cleared positions, the recruiting requirement is an active Top Secret clearance with the ability to obtain and maintain SCI-not necessarily current SCI access on day one.
• For suitability positions, candidates must be able to obtain and maintain a favorable DHS Fitness Determination. Prior DHS service may help, but a previous Public Trust is not automatically transferable or guaranteed to reactivate.

PAY RANGE- $90,000-$110,000 Annually + Benefits

Compensation and employment offer are negotiable and will be finalized based on the candidate's relevant experience and interview assessment.

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Cybermedia Technologies management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, where applicable and available, reasonable accommodation(s)