Administrative Assistant - Human Resources

Waukee Community School District; Waukee (IA); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

IPERS retirement

Health & Dental Insurance

2 Personal Days

10 Sick days

15 Vacation days

Job summary

Waukee Community School District Administration Office in Waukee, IA is seeking an Administrative Assistant - Human Resources to support daily HR operations. The role involves data integrity across Vector Solutions, Frontline, Visions and Applicant Tracking, along with processing district forms and coordinating orientations.

The candidate will assist with vendor coordination, reporting, and event support, while managing routine clerical tasks and communications for the HR team.

Qualifications

• High school education or equivalent and/or specialized training or experience in administrative duties.
• Proficient in navigating web-based applications.
• Knowledge of school system structure, policies and procedures required (or ability to quickly acquire).

Responsibilities

• Assist with maintaining data integrity across multiple software platforms (Vector Solutions, Frontline, Visions, Applicant Tracking).
• Takes ownership of multiple departmental spreadsheets & processes to include district background checks, volunteer, seniority, district cell phones, org chart, bldg contacts.
• Assist HR Generalists in conducting bi-monthly orientations.
• Manage department purchase orders & purchase cards (create, verify, reconcile).
• Send reminders to district staff for annual training, licensure, mandatory reporter, CPR, etc.
• Enter leaves/changes into Frontline (absence management).
• Act as district contact with school photo/badge vendor (Lifetouch).
• Assist with reports including BEDS, EEO data, Applicant Tracking data, Birthday/Anniversary, Open Records Requests.
• Prepare for teacher lane changes by gathering and verifying relevant information.
• Oversee tuition reimbursement process for certified staff.
• Answer phones and direct calls throughout HR Department.
• Support HR department with clerical needs (reserving rooms, scheduling meetings, prepare materials, mail, copies, etc).
• Provides administrative support as needed to the HR team.
• Assist with coordinating HR related events including HR University, Retiree Reception, Years of Service Awards.

Skills

Web-based applications

School system knowledge

Education

High school education or equivalent

Tools

Vector Solutions

Frontline

Visions

Applicant Tracking

Job description

Administrative Assistant - Human Resources

Waukee Community School District Administration Office - Waukee, Iowa Open in Google Maps

Job Details

Job ID: 5926373
Application Deadline: Sep 27, 2026 4:00 PM (Central Standard Time)
Re-Posted: Sep 15, 2026 5:00 AM (UTC)
Starting Date: Immediately

Job Description

Position Criteria:

• High school education or equivalent and/or specialized training or experience in administrative duties
• Proficient in navigating web-based applications
• Knowledge of school system structure, policies and procedures required (or ability to quickly acquire)

Position Responsibilities:

• Assist with maintaining data integrity across multiple software platforms (Vector Solutions, Frontline, Visions, Applicant Tracking)
• Takes ownership of multiple departmental spreadsheets & processes to include district background checks, volunteer, seniority, district cell phones, org chart, bldg contacts
• Assist HR Generalists in conducting bi-monthly orientations
• Manage department purchase orders & purchase cards (create, verify, reconcile)
• Send reminders to district staff for annual training, licensure, mandatory reporter, CPR, etc.
• Enter leaves/changes into Frontline (absence management)
• Act as district contact with school photo/badge vendor (Lifetouch)
• Assist with reports including BEDS, EEO data, Applicant Tracking data, Birthday/Anniversary, Open Records Requests
• Prepare for teacher lane changes by gathering and verifying relevant information
• Oversee tuition reimbursement process for certified staff
• Answer phones and direct calls throughout HR Department
• Support HR department with clerical needs (reserving rooms, scheduling meetings, prepare materials, mail, copies, etc)
• Provides administrative support as needed to the HR team
• Assist with coordinating HR related events including HR University, Retiree Reception, Years of Service Awards
• Provides administrative support as needed to the HR team

Benefits included:

• IPERS retirement account
• Health and Dental Insurance paid for the employee (spouse/family coverage available at an additional cost)
• 2 Personal Days
• 10 Sick days
• 15 Vacation days

Position Type: Full-Time
Salary: $21.82 Per Hour

Job Categories:

Support Staff > Administrative Assistant

Support Staff > Human Resources

Equal Opportunity Employer

All employers submitting a job opening for posting on the Teach Iowa system will not discriminate in hiring on the basis of race, ethnicity, national origin, gender, age, physical disability, sexual orientation, gender identity, religion, marital status, or status as a veteran. A bona fide religious institution may choose to exercise the allowances in Iowa Code section 216.6.(6)d. Employers may have additional developed specific equal employment opportunity policies and procedures; please check with employers.

Job Requirements

• High School/Trade School degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Roxy Livermore , Chief HR Officer
• Administration Office
• Phone: [phone]
• Email: [e-mail]