Administrative Assistant - HS

Paycom Online- ATS; Peoria (IL); On-site; USD 25,000 - 35,000; Part time

Job summary

A leading company is seeking a part-time secretary to enhance the Principal’s effectiveness by providing essential administrative support. The ideal candidate will have strong organizational and communication skills, a commitment to service, and a Christ-centered attitude. Responsibilities include managing attendance, assisting staff, and maintaining student records, all while fostering positive relationships within the school community.

Qualifications

• Ability to handle multiple tasks and meet everyday stress with stability.
• Good verbal and written communication skills.

Responsibilities

• Answer incoming phone calls and take messages.
• Prepare daily attendance report and distribute.
• Manage student records and maintain class schedules.

Skills

Communication

Organizational Skills

Time Management

Computer Literacy

Education

High School

Job description

Job Details

Job Location: California Avenue Campus - Peoria, IL

Position Type: Part Time

Education Level: High School

Salary Range: Undisclosed

Travel Percentage: None

Job Shift: Day

Job Category: Admin - Clerical

Description

Spiritually

The secretary shall possess characteristics that reflect:

• Acceptance without reservation of Peoria Christian School’s statement of faith.
• A strong, clear Christ-centered testimony.
• A member/regular attendee of an evangelical church.
• A mature, godly spirit.
• A Christian role model in attitude, speech, and actions toward others.
• A life of faith, prayer, witnessing, and unity in the body of Christ.
• A godly love for children.

Professionally

The secretary shall:

• Be able to perform each essential duty satisfactorily.
• Be computer literate.
• Have good verbal and written communication skills.
• Be able to handle multiple tasks simultaneously.
• Meet everyday stress with emotional stability and optimism.
• Possess organizational skills for filing and detailed project assignments.
• Possess disciplined time management skills.
• Have integrity in dealing with confidential information.
• Have the ability to be flexible and supportive of job assignments.
• Display appropriate office, computer, and customer service skills with a servant’s heart.

Personally

The secretary’s life shall reflect:

• A lifestyle of biblical integrity.
• The ability to listen and respond to counsel.
• A spirit of dedication, commitment, flexibility, and support for the job assignments.

Job Description

Purpose

The secretary shall enhance the Principal’s effectiveness and the service to others from the high school office by providing support.

Essential Job Results

The secretary shall:

• Answer incoming phone calls, take messages for high school staff and students, and deliver to mailboxes.
• Prepare daily attendance report and distribute.
• Call students to leave when signed out. Adjust attendance when necessary.
• Process tardies and detentions.
• Welcome and assist everyone entering the office in a way that reflects a Christ-like attitude.
• Mentor new teachers regarding office procedures.
• Print or copy and distribute forms needed in the high school, such as handbooks.
• Deliver high school internal mail and distribute incoming mail.
• Manage bell system when on manual schedule.
• Maintain emergency contact book and other emergency files.
• Keep staff informed of schedule changes.
• Maintain class schedules and revise class lists as needed.
• Keep weekly schedule and test calendar for faculty.
• Contact volunteers for projects.
• Order lunches as needed.
• Manage student records, immunizations, physicals, and report compilation.
• Process progress reports, mail report cards, and handle correspondence for the Principal.
• Assist with pre-registration, graduation, and NHS processes.
• Substitute for the front office when necessary.
• Know and follow emergency procedures.
• Attend professional development activities.
• Maintain a safe, clean, and disciplined environment.
• Support spiritual growth and extracurricular supervision.
• Foster good relations within the school community.
• Participate in staff meetings and implement policies.
• Perform other duties as assigned.

Expected Outcomes

The secretary shall ensure:

• Effective procedures for administrative needs.
• Positive relationships with staff and families.
• Efficient filing systems.
• Organized and pleasant office appearance.

Qualifications

The secretary should have relevant training in the area of assignment.