Administrative Assistant, Housekeeping

Priority Dispatch Corp.; Nellysford (VA); On-site; USD 34,000 - 48,000; Full time

Job summary

Priority Dispatch Corp. is seeking an administrative professional to handle accounting, invoicing, inventory, and base operations. You will process housekeeping charges, create and maintain spreadsheets, manage end-of-month bills, and assist with phone coverage and overall department operations.

The role involves learning multiple computer systems, maintaining records, and supporting the Director of Housekeeping in various tasks to ensure smooth department function.

Qualifications

• Ability to multi-task in a fast-paced environment.
• Experience with basic accounting functions and invoicing.
• Familiarity with SMS Inventory and work order systems.

Responsibilities

• Process housekeeping charges and invoices.
• Maintain updated spreadsheets and end-of-month billing.
• Perform weekly supply orders and inventory replenishment.
• Support base operations and administrative tasks as needed.

Skills

Multi-tasking

Accounting functions

SMS Inventory system

Phone handling

Education

High school diploma or GED

Tools

SMS Inventory System

Work order systems

Job description

SUMMARY: This position involves various administrative duties to include accounting, inventory, base operations, supply and cost management and overall support of owner and housekeeping administrative duties in various levels of need.PRIMARY RESPONSIBILITIESMaintain and process all housekeeping charges as needed.Create and maintain updated spreadsheets to ensure the accurate and professional presentation of all communication to our owners when filing and processing housekeeping charges.Perform all duties involved with end of month processing of bills, inventory (currently Yellow Dog) GJ entries and re-order of supplies and re-sale items.Performs weekly supply orders for cleaning and paper supplies.Periodically shop re-sale and housekeeping supplies and compare pricing for value and quality.Develop and maintain a checkbook system so as to stay within budget for various line items.Approve, copy and process all invoices in a timely manner.Assist the RP department with areas of accounting when needed.Assist with the answering of phones, cover base when needed for days off or vacations as needed.Learn and carry out the daily function of base operations so as to ensure the department runs in a smooth and efficient manner.Assist with the over-all cleanliness of the housekeeping building.Create updated and on-going computer systems to ensure the housekeeping department continues to move forward with all systems and operations.Perform any other administrative function as requested by managers.Learn and complete all POS duties.MINIMUM QUALIFICATIONS:The ability to multi-task and perform numerous functions in a fast paced and rapidly changing environment.The ability to create and maintain various accounting functionsLearn and execute several computer systems that involve extensive work in SMSInventory and work order systems and to add support to the Director of Housekeeping and the housekeeping department in varied areas of charging and resale, COS, filing and general record keeping.Education, Training and Experience Guidelines:High school diploma OR GED.LICENSE AND CERTIFICATION REQUIREMENT(S):Must possess a valid, unrestricted driver’s license.