Administrative Assistant, Hobbs Brook Real Estate

Fmglobalcareers; Waltham (MA); On-site; Full time

Job summary

A leading property insurer seeks an Administrative Support professional to assist with general administrative tasks for their Commercial Real Estate Portfolio and Investments department. The role involves managing expense reports, coordinating travel, and handling communications. This hourly position is based in Waltham, MA, with flexible scheduling.

Benefits

401(k) and pension plan

Tuition reimbursement

Flexible work

Generous health and well-being programs

Qualifications

• 2+ years of administrative experience in a corporate environment.

Responsibilities

• Handles a broad variety of administrative tasks under general supervision.
• Greets visitors and responds to phone and email inquiries.

Skills

Microsoft Suite skills

Good written and verbal communication skills

Good keyboard skills

Refined telephone skills

Education

High School Diploma or GED

Tools

Yardi

CoPilot

Job description

FM is a leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM helps clients maintain continuity in their business operations by drawing upon state-of-the-art loss-prevention engineering and research; risk management skills and support services; tailored risk transfer capabilities; and superior financial strength. To do so, we rely on a dynamic, culturally diverse group of employees, working in more than 100 countries, in a variety of challenging roles.

Hobbs Brook Real Estate LLC (“HBRE”) is the real estate division of FM. For over 70 years HBRE has been pushing boundaries, innovating ideas, and developing and operating corporate and commercial communities that are resilient and meticulously designed to inspire, energize, and endure. We are team builders, reliable partners, and industry innovators with a growing portfolio of office and life science properties.We are dedicated to creating an environment that fosters more than just work; we cultivate a thriving community for our tenants and their employees. It’s not just about offering excellent space; it’s about creating a vibrant community where businesses can thrive, and individuals can flourish.

Summary:
Under general supervision, provides general administrative support to both our Commercial Real Estate Portfolio as well as the corporate Investments department at FM. Uses discretion with regards to confidential matters.

Schedule and Location:
This is an hourly/non-exempt office-based position based on a 37.5-hour work week in Waltham, MA. Flexible start and stop times with a start time of any time between 7:30-9 AM.

• Support:
o Handles a broad variety of administrative tasks under general supervision (expense reports, invoices, coordinating travel plans, purchasing supplies, files and records)
o May assist with planning events and/or meetings and other projects as assigned
o Uses a suite of office applications to prepare moderately complex reports, presentations, agenda, minutes, etc.

• Communications:
o Greets visitors and responds to phone and email inquiries
o Uses knowledge of company policy and procedures to compose correspondence

Required Education:
• High School Diploma or GED (a combination of skills and professional work experience will be considered in lieu of a degree)

Required Work Experience:
• 2+ years of administrative experience in a corporate environment

Highly Preferred Work Experience:
• Professional work experience in a mid-to-large size Commercial Real Estate company and/or Investments industry

Required Skills:
• Microsoft Suite skills (Outlook, Excel, PowerPoint, Teams, etc.)
• Good keyboard skills; including typing speed and accuracy
• Refined telephone skills
• Good written and verbal communication skills
• Ability to handle confidential information and material

Highly Preferred Skills:
• Yardi, CoPilot

The hiring range for this position is $26.01 - $37.39 per hour. The final salary offer will vary based on individual education, skills, and experience. The position is eligible to participate in FM’s comprehensive Total Rewards program that includes an incentive plan, generous health and well-being programs, a 401(k) and pension plan, career development opportunities, tuition reimbursement, flexible work, time off allowances and much more.

FM is an Equal Opportunity Employer and is committed to attracting, developing, and retaining a diverse workforce.