Administrative Graduate Assistant for Internal Affairs

Liberty University; Lynchburg (VA); On-site; USD 17,000 - 22,000; Part time

Job summary

Liberty University is seeking an Administrative Graduate Assistant to support the School of Law’s Internal Affairs team. You will manage administrative tasks, help track program records, and assist with student organizations and events on campus.

The role also involves research, policy review, and collaboration with the Graduate School and other departments to ensure smooth operation and strong student experiences. This is a part-time, on-site graduate assistantship in Lynchburg, VA.

Qualifications

• Bachelor’s degree from a four-year college or university.
• Must be accepted into or currently enrolled in a graduate degree program at Liberty University.
• Proficiency with Microsoft Office Suite.
• Experience handling confidential information with integrity and discretion.

Responsibilities

• Provide administrative and clerical support for Internal Affairs operations.
• Track and maintain records for the Professional Identity Formation Program.
• Coordinate student organizations and related programming.
• Plan and support events including convocations and leadership programs.
• Assist with orientation and graduation planning, and major law school events.
• Maintain student organization and administrative records with accuracy.
• Provide reception coverage and customer service support as needed.
• Support data collection and analysis for academic programs and institutional reports.

Skills

Microsoft Office

Professional demeanor

Confidential information handling

Organizational skills

Attention to detail

Computer skills

Education

Bachelor’s degree (B.A./B.S.)

Graduate degree program enrollment at Liberty University

Tools

Spreadsheet software

Databases

Job description

Administrative Graduate Assistant (AGA) Graduate Assistantship Program

The Administrative Graduate Assistant (AGA) will assist the School of Law’s Internal Affairs team by providing the administrative support required to ensure the operational, student development, event management, and student engagement responsibilities that directly impact the student experience are accomplished with excellence.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Administrative and clerical support for Internal Affairs operations.
• Support for the Professional Identity Formation Program, including tracking and record keeping.
• Coordination assistance for student organizations and related programming.
• Event planning and logistical support for convocations, receptions, leadership programs, and special events.
• Assistance with orientation, graduation planning, Barristers’ Ball, Ad Fontes, and other major law school events.
• Organization and maintenance of student organization and administrative records.
• Reception coverage and customer service support as needed.
• Operational and logistical support for Internal Affairs initiatives and daily office functions.
• Errands and miscellaneous administrative support both on and off campus
• Work under the direction and supervision of the .
• Be present for all necessary events put on by the department and The Graduate School.
• Attend all Orientations and training sessions per the direction of the department and The Graduate School.
• Uphold and follow The Graduate School Honor Code and Graduate Assistantship Handbook.
• Assist the Internal Affairs team with miscellaneous administrative tasks/projects and any other various responsibilities.
• Assist in collecting, organizing, and analyzing data related to academic programs, institutional reports, and other relevant metrics. This will involve using spreadsheet software or databases.
• Assist The Graduate School in conducting research related to best practices in higher education, program assessment, accreditation, and other relevant topics.
• Help review and update policies and procedures related to academic programs, ensuring they are in line with the institution’s guidelines and regulations.
• Assist with data collection and preparation of materials for institutional reporting, accreditation processes, and program reviews.
• Support The Graduate School in managing faculty-related matters, such as compiling materials for reporting, meetings, committees, and program reviews.
• Collaborate with other graduate assistants, staff, faculty, departments, and colleges/schools across the university on tasks and initiatives originating from The Graduate School.
• Handle sensitive information with discretion, adhering to ethical standards and maintaining confidentiality.
• Strictly adheres to Liberty University policies, representing the University in an exemplary manner.
• Works effectively as a team member, embracing and fostering LU’s mission.

QUALIFICATIONS AND CREDENTIALS

Education and Experience

• Bachelor’s degree (B.A./B.S.) degree from a four-year college or university

• Must be accepted into or currently enrolled in a graduate degree program at Liberty University

• Possess a professional demeanor

• Proficiency with Microsoft Office Suite

• Experience in handling confidential and sensitive information with integrity and discretion

• Must live in the local area in order to report to work on campus.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication and Comprehension

• Ability to effectively communicate both verbally and in writing to convey clear, well-articulated information
• Possess public communication skills that allow professional representation of Liberty University to a variety of visitors and guests
• Strong organizational skills
• Strong attention to detail
• Strong computer skills

Problem Solving

• Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature

Physical and Sensory Abilities

• Occasionally required to travel to local and campus locations

• Frequently required to sit for extended periods to perform deskwork or type on a keyboard

• Regularly required to hear and speak to effectively communicate orally

• Occasionally required to stand, walk, and climb stairs to move about the building

• Handle materials, reach overhead, kneel or stoop while working law school events

• Occasionally lift 10 or fewer pounds

WORKING CONDITIONS

Work Environment

The working environment in which one will typically perform the essential functions of this position is a climate-controlled office setting. It has good lighting and the noise level is moderate.

Driving Requirements

May occasionally need to drive personal vehicle on and off campus to run errands.

If the employee is required to travel in performing the duties and responsibilities of the position, the use of one’s personal vehicle (or LU vehicles) may be required for travel. Proof of a valid driver’s license, an acceptable DMV record, LU Driving Approval, and liability insurance is required when driving in the performance of the employee’s position.

Time Type

Part time

Location

Onsite

Pay Rate

Starting at $12.77

Student employees are paid at least the current Virginia minimum wage per hour. Pay may vary by position and department based on job responsibilities, required skills, available funding, and market conditions.

The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the “religion” component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.