Administrative Assistant (Health Information Management)

State of Kansas; Kansas; On-site; USD 10,000 - 60,000; Full time

Job summary

The State of Kansas is seeking a full-time Administrative Assistant for the Health Information Management Department at Osawatomie State Hospital. This role involves assisting with patient records, ensuring accuracy in the electronic health record system, and executing various administrative tasks in a supportive environment. Ideal candidates will possess clerical experience and a commitment to customer service, working collaboratively to maintain high standards in patient care.

Qualifications

• Six months of experience in general office, clerical or administrative support work.
• Education may substitute experience as determined relevant by the agency.

Responsibilities

• Assist in the Health Information Management Department with medical records.
• Verify that information in the EHR is accurate and complete.
• Perform additional administrative duties as required.

Skills

Clerical Support

Health Information Management

Customer Service

Job description

Important Recruitment Information for this vacancy

• Job Posting closes : 08 / 15 / 2024

About the Position :

• Who can apply : Anyone
• Classified / Unclassified Service : Classified
• Full / Part-time : Full-time
• Regular / Temporary : Regular
• Exempt / Non-Exempt : Non-Exempt
• Work Schedule : Monday - Friday 7 : 30AM - 4 : 00PM
• Eligible to Receive Benefits : Yes
• Veterans’ Preference Eligible : Yes
• Search Keywords : Administrative Assistant, Health Information Management, HIM

Compensation :

Hourly Pay Range : $15.03

TEMPORARY additional differential of $2.50 / hr for all hours worked.

• Salary can vary depending upon education, experience, or qualifications.

Osawatomie State Hospital is licensed by the State of Kansas to provide care and treatment for adults diagnosed with psychiatric disorders regardless of ability to pay. There are currently two hospitals on the Osawatomie campus in Miami county : Osawatomie State Hospital (OSH) and Adair Acute Care (AAC). Adair Acute Care are a 60-bed facility, certified by the Centers for Medicare and Medicaid Services.

All employees are expected to work in a harmonious and cooperative fashion with other staff to provide efficient and effective customer service : to use free time as available to assist other staff in the completion of work assignments and perform other tasks as needed; to contribute to a positive work environment through a positive, helpful, courteous demeanor towards staff, customers and the general public; and to adhere to appropriate standards of conduct regarding the use of leave, reports to work on time and in the designated fashion.

The purpose of the Administrative Assistant position is to assist in the Health Information Management Department byfollowing the admission of each patient initiating the medical record and verifying that all information scanned in the EHR or filed in the chart are accurate and complete. This positionalso ensures that documents, such as, Authorizations to Disclose Health Information and Request for Discharge are scanned immediately into the PCS and notification is sent. This position is also responsible for additional administrative duties.

The essential functions of this position may require physical strength to frequently push, pull, twist, bend, squat, walk, stand for extended periods of time, lift and / or restrain residents with or without assistance and respond to aggressive resident behavior with specific, trained techniques.Be able to observe and respond to residents in distress.

Osawatomie State Hospital Adair Acute Care is funded in part by the Centers for Medicare and Medicaid Services and is subject to requirements bestowed by Federal and State levels of government conditions of participation.

Minimum Qualifications : Six months of experience in general office, clerical or administrative support work. Education may be substituted for experience as determined relevant by the agency.

Contact Information :

Phone : [phone]

Email : Fax : [phone]

On the My Job Applications page, verify these documents are present and valid. Upload or delete and upload new if needed.

• DD214 (if you are claiming Veteran’s Preference)

Job Application Process

• Complete Paper application. Paper applications can be found at the desk of the operator or in Human Resources. Both located in the Administration Building at Osawatomie State Hospital. OR
• Sign in to your existing account or Register for a new account.
• Review and complete your contact information on the My Contact Information page.
• Upload documents listed in the Required Documents section of this job posting to the appropriate location.
• Complete and Submit your application.
• Check your email and My JobNotifications for written communications from the Recruiter. Email - the email listed on the Careers>

My Contact Information page. Notifications - view the Careers>

My Job Notifications page.

See the helpful links below to assist in completing your application :

• Instructions : Registration & User Account Application
• Frequently Asked Questions

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE) : Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran’s Preference

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.

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