Administrative Assistant – Growth Path in Ops & Projects

Nelson-Jameson-Inc; Marshfield (WI); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Health benefits

401(k) with company match

Paid time off (PTO)

Annual clothing allowance

Wellness stipend

Job summary

Nelson-Jameson, Inc. is seeking an Administrative Assistant to join our Center of Excellence (CoE) team in Marshfield, WI.

This developmental role provides broad exposure across departments and a solid foundation in business operations while supporting data management, front desk duties, and internal projects. You will contribute to cross-functional projects, maintain confidentiality, and learn department workflows in a fast-paced, collaborative environment.

Qualifications

• 1+ year of experience in an administrative, clerical, customer service, or support role (internships/part-time/volunteer ok).
• Strong attention to detail and prioritization skills.
• Proficiency with Google Workspace or Microsoft Office tools.
• Clear, professional written and verbal communication skills.
• Agility in learning new systems, processes, and department workflows.

Responsibilities

• Deliver administrative support across multiple functional departments, including data entry, quote and order processing, document management, and reporting.
• Support front desk operations on a rotating basis—greet visitors, assist candidates, manage incoming calls, and maintain a professional and welcoming environment.
• Learn and apply department-specific systems, tools, and workflows to complete tasks accurately and efficiently.
• Monitor and complete assigned tasks through ticketing systems or internal workflows, ensuring prioritization and timely follow-through.
• Provide administrative support for cross-functional projects, including scheduling, documentation, and follow-up coordination.
• Maintain accuracy, consistency, and confidentiality in handling data, documents, and communications.
• Keep internal resources organized—contributing to checklists, process guides, and best practice documentation.
• Identify and communicate opportunities for improving processes, documentation, or efficiency.
• Communicate professionally with internal stakeholders across all departments.
• Participate in regular development conversations with your supervisor to support performance and long-term career growth.

Skills

Detail-oriented

Strong communication

Administrative experience

Google Workspace proficiency

Microsoft Office proficiency

Education

High School diploma or equivalent

Tools

Google Workspace

Microsoft Office

CRM

ERP

Ticketing systems

Job description

Nelson-Jameson, Inc. is seeking an Administrative Assistant to join our Center of Excellence (CoE) team in Marshfield, WI.

This developmental role provides broad exposure across departments and a solid foundation in business operations while supporting data management, front desk duties, and internal projects. You will contribute to cross-functional projects, maintain confidentiality, and learn department workflows in a fast-paced, collaborative environment.