Administrative Assistant – Growth & Impact

HILGARTWILSON, LLC; Charlotte (NC); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) with company match

Paid time off and parental leave

Disability insurance

Job summary

Colliers Engineering & Design is seeking an Administrative Assistant in Charlotte, NC to provide intermediate office and administrative support. Duties include scanning, filing, mail handling, and preparation of letters and memos.

You will coordinate meetings, manage calendars, and assist with HR tasks and database maintenance. The role requires strong organizational skills, 0-3 years of office experience, and proficiency with Microsoft Office.

Qualifications

• Associates/ Vocational or related training completed.
• 0-3+ years of related office experience noted in the posting.
• Notary public preferred.
• Strong organizational skills with the ability to prioritize and multi-task.
• Proficient in Microsoft Office Suite/O365.
• Ability to problem-solve and maintain confidentiality.
• Ability to support remote management.

Responsibilities

• Perform scanning and filing duties.
• Prepare and distribute letters, memos and reports.
• Manage calendars and coordinate meetings and events.
• Process mail and courier activities; coordinate deliveries.
• Support HR tasks such as workspace setup for new hires.
• Maintain client databases and internal records.
• Liaise with Corporate Services and project managers.
• Handle routine communications with clients as directed.

Skills

Organizational skills

Multitasking

Problem solving

Written and verbal communication

Remote support capability

English proficiency

Professionalism

Attention to confidentiality

Education

Associates/ Vocational or related training

Tools

Microsoft Office Suite / Office 365

Job description

Colliers Engineering & Design is seeking an Administrative Assistant in Charlotte, NC to provide intermediate office and administrative support. Duties include scanning, filing, mail handling, and preparation of letters and memos.

You will coordinate meetings, manage calendars, and assist with HR tasks and database maintenance. The role requires strong organizational skills, 0-3 years of office experience, and proficiency with Microsoft Office.