Administrative Assistant/Grant Writer

The Salvation Army USA Western Territory; Tehachapi (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

The Salvation Army Golden State Divisional Headquarters Service Extension is seeking an Administrative Assistant to support the Service Extension Department with accounting tasks, grant writing, and reports.

This role requires a high school diploma, a California driver’s license, experience in administrative support, and familiarity with Microsoft Office; grant-writing duties are included.

Qualifications

• High school diploma or equivalent required.
• CA driver's license required.
• Experience as Administrative Assistant preferred.
• Experience with Microsoft Office and accounting helpful.

Responsibilities

• Input into the finance programs; AP Workflow and kettle program.
• Receive and review deposit information from units and resubmit to the finance department.
• Enter data for various ledgers, journals, revenue deposits, etc.
• Maintain computerized A/P, A/R and checkbook modules to review and process invoices, statements, check requests, and expense reimbursements for payment.
• Review various transactions for accuracy, proper coding.
• Code and/or review revenue and expense coding on vouchers, invoices, and petty cash charges.
• Maintain up-to-date vendor/unit files
• Provide technical assistance in monthly, quarterly, and annual G/L closings
• Provide assistance with external and internal audits
• Write and submit grant applications
• Meet with representatives of funding source
• Submit proposals to officials for approval
• Direct and coordinate evaluation and monitoring of grant-funded programs and write specifications for evaluation or monitoring of programs by an outside agency
• Write and submit periodic reports to comply with grant requirements
• Maintain up-to-date master files on grants
• Monitor paperwork connected with grant-funded programs
• Maintain and report relationships with funding agencies
• Other related duties as required

Skills

Detail oriented

Self-starter

Team player

Great communication skills

Confidentiality

Multi-task

Work independently

Accounting software

Education

High school diploma

Bachelor's degree (preferred)

Tools

Microsoft Office

Job description

OVERVIEW

This position is directly responsible to the Service Extension Director and assists in the total operation and function of Service Extension Department. This position is responsible for assigned accounting tasks on behalf of the Service Extension Department. This position is also responsible to write and submit grant proposals and grant reports on behalf of the Service Extension Department.

DUTIES AND RESPONSIBILITIES

Administrative Duties

• Input into the finance programs; AP Workflow and kettle program
• Receive and review deposit information from units and resubmit to the finance department
• Enter data for various ledgers, journals, revenue deposits, etc.
• Maintain computerized A/P, A/R and checkbook modules to review and process invoices, statements, check requests, and expense reimbursements for payment
• Review various transactions for accuracy, proper coding
• Code and/or review revenue and expense coding on vouchers, invoices, and petty cash charges
• Maintain up-to-date vendor/unit files
• Provide technical assistance in monthly, quarterly, and annual G/L closings
• Provide assistance with external and internal audits

Grant Writing Duties

• Review literature funds available through grants from governmental agencies and private foundations
• Discuss program requirements and sources of funds available
• Confers regularly with personnel affected by the proposed program to develop program goals and objectives, outline how funds are to be used, and explain procedures necessary to obtain funding
• Write and submit grant applications
• Meet with representatives of funding source
• Submit proposals to officials for approval
• Direct and coordinate evaluation and monitoring of grant-funded programs and write specifications for evaluation or monitoring of programs by an outside agency
• Write and submit periodic reports to comply with grant requirements
• Maintain up-to-date master files on grants
• Monitor paperwork connected with grant-funded programs
• Maintain and report relationships with funding agencies
• Other related duties as required

The Salvation Army Golden State Divisional Headquarters Service Extension

EDUCATION AND EXPERIENCE

• High school diploma or equivalent (required)
• CA driver's license (required)
• Experience as an Administrative Assistant (preferred)
• Bachelor's degree (preferred)
• Experience with Microsoft programs
• Experience in accounting

SKILLS AND ABILITIES

• Detail oriented
• Self-starter
• Team player
• Great communication skills
• Ability to maintain confidentiality
• Ability to multi-task
• Ability to work independently and with minimum of supervision
• Knowledge of accounting software (preferred)

PHYSICAL REQUIREMENTS

• Ability to lift up to 25 lbs. (usually file boxes)
• Labor intensive jobs should have more here

EQUIPMENT USED

• Modern Office Equipment and Relevant Software

ADA STATEMENT

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result.

LICENSES & CERTIFICATIONS

• Driver's License (required)

EQUAL OPPORTUNITY EMPLOYER / PROTECTED VETERANS / INDIVIDUALS WITH DISABILITIES

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.

AT-WILL

I hereby understand and acknowledge that, unless otherwise defined by applicable law, any employment relationship with this organization is of an "at-will" nature, which means that the Employee may resign at any time and the Employer may discharge the Employee at any time with or without cause. It is further understood that this "at-will" employment relationship may not be changed by any written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive of this organization.