Administrative Assistant/Grant Writer

The Salvation Army Southern California; Tehachapi (CA); On-site; USD 50,000 - 75,000; Full time

Job summary

The Salvation Army Southern California is seeking a detail oriented Administrative Assistant with accounting and grant writing responsibilities to support the Service Extension Department. You will handle input in finance systems, AP/A/R, and assist in audit preparations, while developing grant proposals and managing grant reports.

Ideal candidates will have a high school diploma, accounting familiarity, and strong communication. A bachelor’s degree is preferred.

Qualifications

• High school diploma or equivalent required.
• CA driver’s license required.
• Bachelor’s degree preferred.
• Experience with Microsoft programs.
• Experience in accounting.

Responsibilities

• Input into the finance programs; AP Workflow and kettle program
• Receive and review deposit information from units and resubmit to the finance department
• Enter data for various ledgers, journals, revenue deposits, etc.
• Maintain computerized A/P, A/R and checkbook modules to review and process invoices, statements, check requests, and expense reimbursements for payment
• Review various transactions for accuracy, proper coding
• Code and/or review revenue and expense coding on vouchers, invoices, and petty cash charges
• Maintain up-to-date vendor/unit files
• Provide technical assistance in monthly, quarterly, and annual G/L closings
• Provide assistance with external and internal audits
• Review literature funds available through grants from governmental agencies and private foundations
• Discuss program requirements and sources of funds available
• Confers regularly with personnel affected by the proposed program to develop program goals and objectives, outline how funds are to be used, and explain procedures necessary to obtain funding
• Write and submit grant applications
• Meet with representatives of funding source
• Submit proposals to officials for approval
• Direct and coordinate evaluation and monitoring of grant-funded programs and write specifications for evaluation or monitoring of programs by an outside agency
• Write and submit periodic reports to comply with grant requirements
• Maintain up-to-date master files on grants
• Monitor paperwork connected with grant-funded programs
• Maintain and report relationships with funding agencies
• Other related duties as required

Skills

Detail oriented

Self-starter

Team player

Great communication skills

Confidentiality

Multi-task

Independent work

Accounting software

Education

High school diploma or equivalent

Bachelor’s degree (preferred)

CA driver’s license

Tools

Microsoft Office

Accounting software

Job description

Overview

This position is directly responsible to the Service Extension Director and assists in the total operation and function of the Service Extension Department. The role is responsible for assigned accounting tasks, grant proposal writing, and grant report submissions on behalf of the department.

Duties And Responsibilities

• Input into the finance programs; AP Workflow and kettle program
• Receive and review deposit information from units and resubmit to the finance department
• Enter data for various ledgers, journals, revenue deposits, etc.
• Maintain computerized A/P, A/R and checkbook modules to review and process invoices, statements, check requests, and expense reimbursements for payment
• Review various transactions for accuracy, proper coding
• Code and/or review revenue and expense coding on vouchers, invoices, and petty cash charges
• Maintain up‑to‑date vendor/unit files
• Provide technical assistance in monthly, quarterly, and annual G/L closings
• Provide assistance with external and internal audits

Grant Writing Duties

• Review literature funds available through grants from governmental agencies and private foundations
• Discuss program requirements and sources of funds available
• Confers regularly with personnel affected by the proposed program to develop program goals and objectives, outline how funds are to be used, and explain procedures necessary to obtain funding
• Write and submit grant applications
• Meet with representatives of funding source
• Submit proposals to officials for approval
• Direct and coordinate evaluation and monitoring of grant‑funded programs and write specifications for evaluation or monitoring of programs by an outside agency

Grant Reporting and Administration

• Write and submit periodic reports to comply with grant requirements
• Maintain up‑to‑date master files on grants
• Monitor paperwork connected with grant‑funded programs
• Maintain and report relationships with funding agencies
• Other related duties as required

Education And Experience

• High school diploma or equivalent (required)
• CA driver's license (required)
• Experience as an Administrative Assistant (preferred)
• Bachelor’s degree (preferred)
• Experience with Microsoft programs
• Experience in accounting

Skills And Abilities

• Detail oriented
• Self‑starter
• Team player
• Great communication skills
• Ability to maintain confidentiality
• Ability to multi‑task
• Ability to work independently and with minimum supervision
• Knowledge of accounting software (preferred)

Physical Requirements

• Ability to lift up to 25 lbs. (usually file boxes)

Equipment Used

• Modern Office Equipment and Relevant Software

ADA Statement

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result.

Acknowledgment Of Religious Purposes Of The Salvation Army

The employee acknowledges that he/she has been informed and understands The Salvation Army’s religious purpose and status as a church. The employee agrees that he/she shall do nothing to his/her relationship with The Salvation Army as an employee to undermine its religious mission. The employee agrees and understands that his/her services are a necessary part of The Army’s religious purposes and his/her work‑related conduct must not conflict with, interfere with, or undermine such religious programs or The Army’s religious purposes.

At-Will

I hereby understand and acknowledge that, unless otherwise defined by applicable law, any employment relationship with this organization is of an “at-will” nature, which means that the Employee may resign at any time and the Employer may discharge the Employee at any time with or without cause. It is further understood that this “at-will” employment relationship may not be changed by any written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive of this organization.