Administrative Assistant/Grant Specialist TEMP

College-of-Southern-Marylan; Jennie Run Estates (MD); On-site; USD 18,000 - 28,000; Part time

Job summary

College of Southern Maryland is seeking a temporary part-time Administrative Assistant/Grant Specialist to support the Director of Grants Development through the grant-development lifecycle.

The role involves maintaining the grants opportunity pipeline, tracking funding opportunities, and preparing materials for leadership review, as well as coordinating meetings and deadlines across the Grants Office and College offices.

Qualifications

• Proficiency in Microsoft Office Suite programs, internet, email, and scheduling tools.
• Accuracy and attention to detail are required.
• Excellent communication, interpersonal, and organizational skills.
• Must be able to work independently.

Responsibilities

• Maintain the Grants Office grant opportunity pipeline and track funding opportunities, primarily private funding.
• Assist with monitoring grant calendars, deadlines, and reminders for letters of intent, concept papers, and proposals.
• Prepare materials for leadership review, including grant summaries and proposal status reports.
• Coordinate information requests among the Grants Office, project teams, and College offices.
• Schedule opportunity review meetings and manage meeting logistics.
• Draft routine correspondence and follow-up communications.
• Assist with documentation for monitoring, audits, and required reporting.

Skills

MS Office

Attention to detail

Communication skills

Organizational skills

Independent worker

Education

High School Diploma

Job description

The College of Southern Maryland is accepting applications for a temporary part-time Administrative Assistant/Grant Specialist. The individual in this position provides administrative support to the Director of Grants Development throughout the grant-development lifecycle.

Reports to: Director of Grant Development

Work Schedule: M-F; 5 hours per day.

Position is open until filled.

ESSENTIAL JOB FUNCTIONS

• Maintains the Grants Office grant opportunity pipeline, including funding opportunities identified for further review.
• Track funding opportunities, primarily private funding opportunities.
• Assists with monitoring grant calendars and deadlines and provides timely reminders regarding letters of intent, concept papers, internal approvals, proposal submissions, reports, and other grant-related deliverables.
• Supports the Grants Office in preparing materials for leadership review, including grant summaries, funding opportunity briefs, proposal status reports, and decision materials.
• Track reporting and administrative deadlines.
• Assist with documentation for monitoring and audits.
• Coordinate information requests among the Grants Office, project teams, and College offices.
• Schedule opportunity review meetings.
• Maintains office supplies, equipment, forms, and administrative resources for the Grants Office.
• Supports the preparation of presentations, spreadsheets, charts, and other materials
• Data tracking: Compile data pre-and post-award.
• Assists with purchasing, travel, meeting, and other administrative arrangements related to Grants Office activities, as appropriate.
• Serves as a primary administrative contact for the Grants Office.
• Schedules meetings involving the Director of Grants Development, faculty, staff, administrators, external partners, and grant sponsors as appropriate.
• Coordinates meeting logistics, agendas, supporting materials, virtual meeting links, rooms, and follow-up documentation.
• Drafts routine correspondence, meeting invitations, reminders, and follow-up communications.
• Assists with communications regarding grant opportunities, deadlines, proposal development activities, and required documentation.
• Prepares meeting notes and maintains action-item tracking when requested.

High School Diploma

1 year of of grant research/knowledge is preferred.

Knowledge, Skills and Abilities:

• Proficiency in Microsoft Office Suite programs, internet, email, and scheduling tools.
• Accuracy and attention to detail are required.
• Excellent communication, interpersonal, and organizational skills.
• Must be able to work independently.

Physical Requirements:

The work is light work which requires exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force to move objects.