Administrative Assistant - Grant

PeopleAdmin, Inc.; Spartanburg (SC); On-site; USD 33,000 - 40,000; Full time

Job summary

University of South Carolina Upstate seeks an Administrative Assistant – Grant to coordinate the daily operations of the CHAMPS Beatty Center, a medical-legal partnership housed at USC Upstate.

The role supports budgets, events, interns, and student participants; requires a high school diploma and at least 1 year of related experience; knowledge of MS Word, Outlook and Excel; strong organization and discretion.

Qualifications

• Typically requires a high school diploma or GED and 1+ year of related experience.
• Experience in social work, legal, healthcare, or higher education environments is desirable.
• Knowledge/Skills/Abilities include organization, time management, MS Office, social media, confidentiality, event coordination, and communication.

Responsibilities

• Coordinate logistical aspects of trainings for medical professionals and internships by maintaining event calendars, scheduling rooms, preparing materials, and assisting with catering arrangements.
• Attend center meetings and assist with planning, scheduling, and executing center events as directed.
• Provide day-to-day administrative guidance to interns and student participants regarding schedules and required documentation.
• Perform reception, manage calendars, and support center operations; assist the Director and handle routine office duties.

Skills

Organization

Time management

MS Word

MS Outlook

MS Excel

Social media

Confidentiality

Event coordination

Communication

Education

High school diploma or GED

Tools

MS Word

MS Outlook

MS Excel

Job description

Department

UPS History, Political Science, Philosophy & American Studies

Anticipated Hiring Range

$36,608; Salary commensurate with education and experience.

Location of Vacancy

USC Upstate, Spartanburg, SC

Part/Full Time

Full Time

Hours per Week

37.5

Work Schedule

Monday – Friday; 8:30am – 5pm; Some evenings and weekends as needed are required.

Type of Staff Position

Staff Research Grant (SRGP)

Basis

12 months

Job Search Category

Administrative

About USC

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

Benefits for Research Grant or Time-Limited Positions

Benefits for Research Grant or Time-Limited Positions Are Indicated Below The University of South Carolina (UofSC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about UofSC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

South Carolina Retirement

Yes

State Insurance Programs

Yes

Annual Leave

Yes

Sick Leave

Yes

Position Description

Advertised Job Summary

Administrative Assistant – Grant
University of South Carolina Upstate
RTF00031PO26
Spartanburg, SC
The administrative assistant for The Beatty Center coordinates the daily and recurring operations of the CHAMPS Beatty Center, a new medical legal partnership housed at USC Upstate.

Job Related Minimum Required Education and Experience

Typically holds a high school diploma or GED . Requires 1 or more years of job related experience.

Preferred Qualifications

Experience working in social work, legal, healthcare, or higher education environments is desirable.

Knowledge/Skills/Abilities

• Effective organization and time-management skills, and the ability to meet deadlines.
• Working knowledge of Microsoft Word, Outlook, and Excel, as well as general office equipment, is required.
• Basic social media knowledge, skills, and knowledge.
• Ability to handle confidential information and sensitive situations appropriately.
• Able to coordinate event aspects for trainings– catering, room setup, and communication.

Job Duties

Coordinate logistical aspects of trainings for medical professionals and internships by maintaining event calendars, scheduling rooms, preparing materials, and assisting with catering arrangements in accordance with established procedures. Attend center meetings and assist with planning, scheduling, and executing center events as directed. Provide day-to-day administrative guidance to interns and student participants regarding schedules and required documentation.

Essential Function Yes

Percentage of Time 50

Perform administrative duties for the Director, The Beatty Center, including reception, answering telephone calls, disseminating information, handling mail, and managing office supplies. Maintain calendars and provide routine administrative assistance to support Center operations.

Essential Function Yes

Percentage of Time 20

Assist with marketing efforts and maintain webpage and social media content by posting updates and materials as directed in accordance with established communication guidelines.

Essential Function Yes

Percentage of Time 5

Process payment requests, purchase orders, expense reports, deposits, and travel reimbursements for faculty, staff, and students, ensuring adherence to state and university policies and procedures. Coordinate vendor registration and maintain accounts for new and existing suppliers. Coordinate routine Center purchases, such as office supplies and marketing materials, using the appropriate university processes.

Essential Function Yes

Percentage of Time 10

Assist in monitoring institutional and grant budgets on a monthly basis by maintaining tracking spreadsheets, reconciling posting discrepancies, and preparing routine reports for review by Center leadership.

Essential Function Yes

Percentage of Time 5

Assist with hiring processes, onboarding documentation, scheduling, and time tracking for student employees, graduate students, and interns. Provide day-to-day administrative support and guidance in accordance with established Center procedures.

Essential Function Yes

Percentage of Time 5

Other duties as assigned by the director.

Essential Function Yes

Percentage of Time 5

Position Attributes

Hazardous weather category

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. No

Number of Vacancies

1

Desired Start Date

04/01/2026

Position End Date

12/31/2029

Job Open Date

02/20/2026

Job Close Date

Open Until Filled Yes

Discrimination Statement

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV /AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.