Administrative Assistant - Grand Rapids, MI

MSCCN; Grand Rapids (MI); On-site; USD 32,000 - 42,000; Full time

Job summary

Intertek Transportation Technologies in Kentwood, MI is seeking an Administrative Assistant to join the team. The role entails performing a full range of administrative duties, including creating documents and spreadsheets, researching information requests, and coordinating meeting logistics.

The position requires a high school diploma or GED and experience with Microsoft Office. Candidates should be able to work in a fast-paced environment, manage multiple priorities, and maintain accuracy in

Qualifications

• High school diploma or GED required.
• Prior experience in an administrative role preferred.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks with deadlines and adapt to changing priorities.
• Excellent attention to detail and accurate data entry.

Responsibilities

• Create documents and spreadsheets using Microsoft Office.
• Research information requests and compile findings.
• Respond to inquiries within specified timeframes.
• Develop and review local operating procedures as needed.
• Set up conference rooms for visitors and meetings; provide on-site support.
• Perform other duties as assigned.

Skills

Communication

Time management

Organization

Customer focus

Detail-oriented

Education

High school diploma or GED

Tools

Microsoft Office

Job description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Intertek, a leading provider of quality and safety solutions to many of the world’s top-recognized brands and companies, is actively seeking an Administrative Assistant to join our Transportation Technologies team in Kentwood, MI. This is a fantastic opportunity to grow a versatile career in administration.

Intertek's Transportation Technologies team offers Total Quality Assurance expertise, delivered consistently with precision, pace and passion, enables our customers to power ahead safely. Our automotive, battery and energy storage, and related transportation industry testing and certification expertise is recognized by leading manufacturers worldwide for evaluating how their products and services meet and exceed quality, safety, sustainability and performance standards. Intertek is continually innovating and evolving to reduce risk for consumers, brands and organizations in every sector and industry around the world. We go beyond Testing, Inspection and Certification of products: we are a Total Quality Assurance Provider to industries worldwide. Our Purpose: Bringing quality, safety, and sustainability to life.

What are we looking for? The Administrative Assistant is responsible for performing a full range of administrative duties to support the department. Key responsibilities include creating various documents and spreadsheets utilizing Microsoft Office software, researching a variety of information requests, and setting up conference rooms for visitors and in-house meetings.

Shift/Schedule: Monday - Friday 8am - 5pm

In addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more.

What you’ll do:

• Create various documents and spreadsheets
• Research a variety of information requests
• Respond to inquiries within a given timeframe
• Develop, review, and update local operating procedures
• Set up conference rooms and provide support for visitors and in-house meetings
• Perform other duties as assigned

This position outline is a general guideline and does not represent all encompassing details. The position assumes that the incumbent has both the mental and physical requirements to carry out the above defined duties.

Additional Qualifications/Responsibilities

Minimum Requirements & Qualifications:

• High school diploma or GED
• Prior experience directly related to the role
• Experience with Microsoft Office software
• Ability to work in a fast-paced, multi-tasking environment with shifting priorities and demanding deadlines
• Must be detail-oriented and able to effectively prioritize and organize workload, with efficient time management
• Ability to communicate and interact effectively in verbal (including via telephone) and written formats
• Must be customer focused and quality driven
• Physical dexterity to perform the clerical functions which are inherent to the position, such as: data entry via computer keyboard, writing, operating a telephone, filing
• Ability to sit and work on a computer for prolonged periods of time