ADMINISTRATIVE ASSISTANT - GOLF COURSE SUPERINTENDENT AND TEAM

Reynolds Lake Oconee; Greensboro (GA); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to support the Golf Course Superintendent and team. This dynamic role involves managing supplies, processing requisitions, and maintaining records while ensuring a safe and organized work environment. The ideal candidate will possess excellent communication skills and advanced proficiency in MS Office applications. If you thrive in a fast-paced environment and are passionate about contributing to a successful team, this opportunity is perfect for you. Join a vibrant community where your efforts will directly impact the operational success of a premier golf course.

Qualifications

• Minimum of three years experience as an Administrative Assistant.
• Proficient in MS Office Suite with advanced skills in Excel and Word.

Responsibilities

• Orders materials and supplies as directed by the director and superintendents.
• Processes requisitions, invoices, and employee paperwork efficiently.

Skills

MS Excel

MS Word

MS Publisher

MS PowerPoint

Interpersonal Skills

Even Temperament

Energetic

On Time to Work

Education

3+ years of administrative experience

Tools

Windows

Job description

ADMINISTRATIVE ASSISTANT - GOLF COURSE SUPERINTENDENT AND TEAM

Job Category: Administration

Requisition Number: ADMIN005528

Posted: January 9, 2025

Employment Type: Full-Time

Location: Greensboro, GA
1000 Vista Drive
Greensboro, GA 30642, USA

Rate: $18 USD per hour

Responsibilities:

• Orders materials and supplies as directed by the director, superintendents, and assistants.
• Processes requisitions to the Purchasing Department.
• Processes all invoices.
• Processes receiving/packing slips to the Accounting Department.
• Processes employee paperwork to Human Resources and Accounting.
• Assists with the preparation of monthly highlight reports on course operations including applications of chemicals.
• Assists with budget preparation and changes.
• Maintains course water usage.
• Monitors and edits employee time using the UltiPro system.
• Records various data on computer including usage of chemicals and budget tracking.
• Handles phones and visitors for the Maintenance Department.
• Other duties as assigned.

Safety Responsibilities and Requirements:

• Performs job responsibilities and operates equipment according to the company safety and training programs.
• Uses personal protective equipment as trained and required.
• Maintains a safe and clean work environment.
• Maintains SDS process and procedures.
• Reports safety or hazard concerns to management.
• Reports any on-the-job injury to management.
• Takes personal responsibility for safety every day.

Qualifications:

• A minimum of three years experience as an Administrative Assistant.
• Proficient computer skills with knowledge of Windows, Word, Excel, and Publisher.
• Excellent communication and written communication skills.
• Professional appearance.

This role requires working indoors and outdoors in all types of weather conditions. This position may need to work early mornings, weekends, and holidays, particularly during peak golf season and for tournaments.

Physical Requirements:

• Ability to lift, push, or pull heavy objects (up to 50 lbs.).
• Regularly required to sit, walk, stand, stretch, and bend during work hours.
• Capability to work in varying weather conditions, including heat, cold, and inclement weather.

Skills:

• Required:
• MS Excel - Advanced
• MS Word - Advanced
• MS Publisher - Intermediate
• MS PowerPoint - Intermediate
• Interpersonal Skills - Advanced
• Even Temperament - Advanced
• Energetic - Advanced
• Preferred:
• On Time to Work - Expert

Behaviors:

• Required:
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well.
• Team Player: Works well as a member of a group.

Motivations:

• Preferred:
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization.

Education and Experience:

• Required: 3+ years of administrative experience in a high-volume setting.