Administrative Assistant - Fundraising Specialist

New Birth of Freedom Council; Dillsburg (York County); Vor Ort; USD 48.891.000 - 51.536.000; Vollzeit

Benefits dieser Stelle

Major medical

Prescription coverage

Dental

Vision

Life insurance

Long-term disability

403B matched

Expense reimbursements

Vacation policy

11 paid holidays

Zusammenfassung

New Birth of Freedom Council in Dillsburg, PA, is seeking a Fund Development Specialist to support fundraising and development efforts. The role processes contributions in Blackbaud CRM, assists the Director of Development, and handles donor data entry and in-person transactions at the service center.

You will manage donor profiles, prepare acknowledgments, assist with events such as York Distinguished Citizen and Golf Tournament, and provide general office support while learning new systems.

Qualifikationen

• Knowledge of Blackbaud CRM or willingness to learn.
• Proficiency in Excel and Microsoft Office applications.
• Flexible hours during peak seasons as needed.
• Employment offers contingent upon background checks.

Aufgaben

• Maintain and update donor database, process gifts, issue receipts.
• Manage donor profiles with up-to-date information.
• Support major events and sponsorship activities.
• Process in-person transactions at the service center using POS.
• Prepare donor acknowledgments and payment reminders.
• Assist with audits and reconcile fundraising reports.
• Respond to donor inquiries and maintain records.
• Collaborate with staff for accurate data entry.
• Provide general office support and event logistics.

Kenntnisse

Time management

Interpersonal skills

Ethical standards

Adaptability

Learning mindset

Fundraising experience

Tools

Blackbaud CRM

Microsoft Excel

Microsoft Office

Jobbeschreibung

Job Purpose:

The Fund Development Specialist will provide essential administrative support for the New Birth of Freedom Council's fundraising and development initiatives. This is an in-office position based at our newly renovated Tuckahoe Service Center in Dillsburg

Job Summary:

The Fund Development Specialist supports the Council's fundraising and development initiatives, focusing on processing contributions through our Customer Relationship Management (CRM) system, Blackbaud. This role also provides administrative assistance to the Director of Development. As part of a cross-trained support team, the specialist will perform various essential tasks, including processing transactions for in-person customers at the service center using a point-of-sale system, handling data entry for membership records, conducting background checks, and more. Additional duties include answering phone calls and emails, filing, preparing mailings, and assisting with printing and copying tasks.

Essential Functions:

• - Maintain an accurate and up-to-date donor database, including data entry, gift processing, issuing receipts, and generating reports.


• - Manage individual and organizational donor profiles, ensuring accurate biographical, geographical, professional, financial, and other pertinent information is up to date.


• - Provide sponsorship support and assist in planning for the Council’s four major Special Events: the York Distinguished Citizen, Golf Tournament, Sporting Clays Shoot, andEagle Dinner.


• - Collaborate with team members to ensure timely and accurate data entry for all donorinformation, maintaining the integrity of the database.


• - Prepare and distribute monthly donor acknowledgment letters and payment reminder mailers.


• - Assist in reconciling fundraising reports with the Council’s overall financial records.


• - File processed documents and maintain organized records.


• - Respond to inquiries from auditors during annual audits.


• - Communicate regularly with donors, staff, and volunteers to support ongoing development efforts.


• - Ensure compliance with organizational policies and procedures regarding fundraising recordkeeping.


• - Provide general office assistance and support for events as needed.


• - Adapt and learn new systems for efficient data entry and processing.


• - Effectively manage multiple projects simultaneously, ensuring timely completion of tasks.


• - Serve as a backup for other administrative support functions when needed.

Desired Skills:

• - Self-driven with strong time management and organizational abilities.


• - Excellent interpersonal skills, positive attitude, punctuality, and a responsible approach.


• - Dedicated to achieving personal and professional goals while upholding high ethical and professional standards.


• - Eager to learn and adapt to various support systems and tools.


• - Previous experience with fundraising software is a plus.

Requirements:

• - Knowledge of or willingness to learn the Blackbaud CRM fundraising system.


• - Proficiency in Microsoft Excel and other Microsoft Office applications.


• - Ability to work flexible hours during peak seasons as needed.


• - Employment offers are contingent upon completing criminal, reference, andmotor vehicle background checks.

Compensation:

Scouting America, New Birth of Freedom Council, is an equal opportunity employer. The starting salary for this position is $19.50 per hour, based on a 35-hour workweek. Employee benefits include major medical, prescription coverage, dental, vision, life insurance, long-term disability, accidental death, and a 403B Matched Savings Plan. Additionally, we provide compensation for authorized and approved business-related expenses. Our benefits package also includes a generous vacation policy and 11 paid holidays.