ADMINISTRATIVE ASSISTANT (FULL-TIME) MAINTENANCE

Natchitoches Regional Medical Center; Natchitoches (LA); On-site; USD 32,000 - 46,000; Full time

Job summary

The Administrative Assistant at Natchitoches Regional Medical Center provides front-line support for the Maintenance Department, handling phone inquiries, mail, scheduling, and document processing. The role requires attention to detail, discretion with confidential information, and strong teamwork to support hospital operations.

Responsibilities include coordinating timekeeping in Kronos, processing HR paperwork with Human Resources, preparing reports, and maintaining office systems with

Qualifications

• High school diploma and two years of administrative assistant experience.
• Associate’s degree is preferred.
• Proficiency with Microsoft Office and office equipment.

Responsibilities

• Answers and directs departmental phone calls.
• Receives and distributes office mail.
• Schedules associates for duty.
• Proofreads and types documents and correspondence produced by department.
• Processes required paperwork for employee transfers, changes in job classification, salary increases, and other related employment matters in coordination with Human Resources.
• May assist with preparation of reports.
• Prepares purchase orders for office.
• Manages associate PTO requests.
• Approves and manages associates’ time in Kronos.
• Ability to resolve routine problems and maintain confidential information.
• Performs other related duties as assigned.

Skills

Organizational skills

Communication proficiency

Written and verbal communication

Typing 60 wpm

Confidential information handling

Prioritize tasks

General office equipment operation

Microsoft Office Suite

Education

High school diploma

Associate’s degree preferred

Tools

Microsoft Office Suite

Badge systems

Work order systems

Job description

Description

Position Summary

The Administrative Assistant provides physical coverage of the reception desk for the Maintenance Department. The Administrative Assistant will perform administrative duties related to the operations of the Maintenance Department. The person in this position must demonstrate full support of Natchitoches Regional Medical Center's Mission through conduct consistent with the hospital's Core Values, and must use this position and job responsibilities as a means for integrating values into the work process and making positive contributions to the cultural climate.

Primary Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the primary responsibilities.

• 1. Answers and directs departmental phone calls.
• 2. Receives and distributes office mail.
• 3. Schedules associates for duty.
• 4. Proofreads and types documents and correspondence produced by department.
• 5. Processes required paperwork for employee transfers, changes in job classification, salary increases, and other related employment matters in coordination with Human Resources.
• 6. May assist with preparation of reports.
• 7. Prepares purchase orders for office.
• 8. Manages associate PTO requests.
• 9. Approves and manages associates’ time in Kronos.
• 10. Ability to resolve routine problems and maintain confidential information.
• 11. Performs other related duties as assigned.

Competencies

• 1. Excellent organizational skills and attention to detail.
• 2. Extensive knowledge of office management systems and procedures.
• 3. Communication Proficiency.
• 4. Ability to operate general office equipment.
• 5. Excellent written and verbal communication skills.
• 6. Ability to type 60 words a minute.
• 7. Proficient in Microsoft Office Suite or similar software.
• 8. Ability to maintain confidential information.
• 9. Ability to prioritize tasks

Supervisory Responsibility

None.

Requirements

Required Education and Experience

• 1. High school diploma.
• 2. Two years of administrative assistant experience.

Preferred Education and Experience

• 1. Associate’s degree preferred.
• 2. Proficiency with software systems such as a badge systems and work order systems preferred.