Administrative Assistant - Full-time

Select Medical; Louisiana (MO); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Orientation program

PTO & Paid Sick Time

Medical/Dental/Vision plans

401(k) retirement plan

Large nationwide network

Job summary

Ochsner Rehabilitation Hospital, in partnership with Select Medical, seeks an Administrative Assistant to support the Hospital CEO and manage daily administrative tasks in New Orleans, LA. This full-time role involves preparing correspondence, scheduling meetings, transcribing minutes, handling reports, and coordinating confidential information, with professional communication at all times.

We offer a thorough orientation, generous PTO and Paid Sick Time, comprehensive medical/dental/vision

Qualifications

• High school diploma or equivalent.
• Proficiency in various computer applications/programs.
• Previous experience in an administrative role.

Responsibilities

• Types correspondence, memoranda, reports and records, as requested.
• Answers the telephone, screens calls and receives guests of the Hospital CEO.
• Prepares and mails meeting packets and quarterly reports.
• Attends administrative meetings and records minutes.
• Maintains confidentiality and handles sensitive information with professionalism.

Education

High school diploma or equivalent

Associate’s Degree or related certificates (preferred)

Job description

Overview

Hospital Name: Ochsner Rehabilitation HospitalJoint venture/Partnership/Affiliation with Select MedicalPosition: Administrative AssistantLocation: New Orleans, LASchedule: Full-time (Monday to Friday)

Our Inpatient Rehabilitation Hospital is committed to providing exceptional and compassionate care to best address the medical, physical, emotional, and vocational challenges for individuals with brain injuries, spinal cord injuries, neurological disorders, orthopedic issues, amputation, and multiple traumas.

At our company, we support your career growth and personal well-being.

• Start Strong: Extensive and thorough orientation program to ensure a smooth transition into our setting


• Recharge & Refresh: Generous PTO and Paid Sick Time for full-time team members to maintain a healthy work-life balance


• Your Health Matters: Comprehensive medical/RX, health, vision, employee assistance program (EAP), and dental plan offerings for full-time team members


• Invest in Your Future: Company-matching 401(k) retirement plan, as well as life and disability protection for full-time team members


• Your Impact Matters: Join a team of over 44,000 committed to providing exceptional patient care

Responsibilities

• Types correspondence, memoranda, reports and records, as requested. Prepares computer spreadsheets as necessary. Initiates correspondence or reports for the Hospital CEO.


• Answers the telephone, screens calls and receives guests of the Hospital CEO.


• Performs various routine tasks and basic problem solving to assist in discharging responsibilities.


• Prepares and mails various meeting packets related to respective facility.


• Prepares quarterly reports that track and trend patient complaints, patient and employee focus group comments.


• Attends administrative meetings, records minutes, transcribes and distributes minutes to all appropriate parties.


• Distributes various reports. Performs photocopying as needed.


• Provides clerical and administrative assistance to various departments that are under the direct report of the Hospital CEO.


• Schedules all Facility Management Team Meetings and other meetings as necessary. Generates and distributing the appropriate Event Orders for these meetings. Sends meeting reminder notification to appropriate staff.


• Opens and distributes all incoming mail. Screens all incoming correspondence, and, in the absence of the Hospital CEO refers materials requiring immediate attention to the appropriate department.


• Opens and distributes all incoming mail. Screens all incoming correspondence, and, in the absence of the Hospital CEO refers materials requiring immediate attention to the appropriate department.


• Maintains and distributes petty cash for the facility as requested.


• Ensures confidentiality and professionalism is maintained when dealing with sensitive and confidential information.

Qualifications

Minimum Qualifications

• High school diploma or equivalent required.


• Proficiency in various computer applications/programs required.


• Previous experience in an administrative role required.

Preferred Experience

• Associate’s Degree or additional coursework/related certificates preferred.

Additional Data

Equal Opportunity Employer, including Disabled/Veterans