Administrative Assistant - (Full-Time)

ClearSky Health; Kenosha (WI); On-site; USD 20,664,000 - 34,440,000; Full time

Benefits offered by this job

Tuition Reimbursement Eligible

Loan Assistance Eligible

Career Advancement Program eligible

Job summary

ClearSky Health seeks an Administrative Assistant to provide executive support for the CEO and senior leaders at our Eau Claire, WI location. You will coordinate onboarding, manage correspondence, schedule meetings, and prepare briefing materials to keep leaders informed.

Two years of executive-level hospital experience, MS Office proficiency, and strong organizational/communication skills are required to maintain confidentiality and efficiency.

Qualifications

• Proficiency in MS Office including Excel, Word, Outlook, and PowerPoint.
• Demonstrates critical thinking skills.
• Strong organizational and time management abilities.
• Ability to prioritize, meet deadlines, and complete complex tasks.
• Maintains confidentiality and professionalism.

Responsibilities

• Provides administrative support for the CEO and other senior management members.
• Coordinates onboarding and training sessions for physicians/providers after credentialing approval.
• Serves as initial contact for administrative area.
• Screens and responds to correspondence and drafts responses.
• Manages executive emails and priority communications.
• Schedules and prioritizes appointments, meetings, and obligations.
• Prepares meeting materials, travel plans, and room/equipment arrangements.
• Records, transcribes, and distributes meeting minutes and maintains master files.
• Produces reports, forms, and confidential documents.

Skills

MS Office

Critical thinking

Organizational skills

Time management

Communication

Team collaboration

Tools

MS Office Suite

Job description

Our hospital provides high-quality care that transforms the lives of those living with disabling injuries and illnesses.

We distinguish ourselves through our commitment to excellence, to our patients, to our employees, and to the communities we serve.

The Administrative Assistant is responsible for varied secretarial/administrative duties primarily for senior management.

Pay range: up to $25 per hour; pay based on experience M-F - 8:00 am - 4:30 pm; 40 hours per week

Benefit Eligible Tuition Reimbursement Eligible Loan Assistance Eligible Career Advancement Program eligible

Essential Functions:

• Provides administrative support for the CEO and other senior management members.
• Coordinates Physician/Provider onboarding and training sessions in a timely manner once Governing Body has approved the credentialing file.
• Serves as initial point of contact for administrative area.
• Screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
• May review executive e-mail to monitor status of obligations.
• Coordinates, schedules, and prioritizes appointments, meetings and hospital related obligations and communicates to appropriate staff.
• Organizes materials for executives and provides frequent briefing/communication to CEO and other senior management members regarding updates or priority concerns.
• Coordinates agenda items, preparation and distribution of meeting materials, travel, room reservations, equipment, and food and refreshment arrangements as requested.
• Records, transcribes, and distributes minutes, ensuring that master files are maintained.
• Organizes and produces reports, forms, minutes, and memoranda of highly confidential, specialized, and recurrent nature.
• Establishes systems for tracking and/or following up on correspondence, reports, check voucher requests, expense reports, purchase order requests, work orders, performance evaluations, and other documents of a time-sensitive and/or confidential nature, as assigned.
• Maintains organizational policy and procedure books and manuals.
• Provides an environment conducive to safety for patients, visitors, and staff.
• Assesses the risks for safety and implements appropriate precautions.
• Complies with appropriate and approved safety and Infection Prevention standards.
• Maintains regular attendance in keeping with assigned work schedule.
• Completes required trainings, as assigned.
• Performs other duties as assigned to support overall effectiveness of the organization.

Minimum Job Requirements

Minimum Education & Experience: Two years’ experience as an administrative assistant at executive level or executive secretarial level in a hospital administrative environment preferred.

Required Licenses, Certifications, and/or Documentation:

Must maintain acceptable driving record, current driver’s license, and insurability.

Required Knowledge, Skills, and Abilities:

• Demonstrates proficiency in MS Office software, including Excel, Word, Outlook, and PowerPoint.
• Demonstrates critical thinking skills.
• Demonstrates strong organizational and time management skills.
• Ability to prioritize, meet deadlines, and complete complex tasks.
• Ability to maintain quality and safety standards.
• Ability to maintain proper levels of confidentiality.
• Ability to work closely and professionally with others at all levels of the organization.
• Effective written and verbal communication skills.

Physical Requirements

• A significant amount sitting.
• Lifting/exerting of up to 25 lbs.
• Sufficient manual dexterity to operate equipment and computer keyboard.
• Close vision and the ability to adjust focus.
• Ability to hear overhead pages.

Authentic. Inspiring. Transformative.

ClearSky Health and our affiliated Hospitals provide high-quality care that transforms the lives of those living with disabling injuries and illnesses.

We distinguish ourselves through our commitment to excellence, to our patients, to our employees, and to the communities we serve. We value our employees’ skills, talents, and input. We believe in maintaining hospital environments where employees are: Valued Treated with dignity Respected Provided educational and training opportunities Recognized Rewarded ClearSky Health has plans to open a medical rehabilitation hospital at the location listed below.

Eau Claire, WI