Administrative Assistant (Full-time)

Liberty County Georgia Government; Hinesville (GA); On-site; USD 43,000 - 45,000; Full time

Benefits offered by this job

401(a) retirement plan with employer  

13 paid holidays

Paid vacation and sick leave

Low-cost health, dental, and vision

Job summary

Liberty County Georgia Government is seeking a dependable Administrative Assistant in the County Administration department to serve as the main point of contact for the public and provide clerical and customer service support. The role includes claims handling, open records coordination, and assisting with meeting materials.

Responsibilities include phone reception, mail processing, records requests, insurance coordination, and creating communications for newsletters and social media.

Qualifications

• Associates degree in a related field preferred.
• Minimum of two years of related experience required.
• Proficiency in office software and computers.

Responsibilities

• Answer telephone and greet visitors, providing information and assistance to the public.
• Process and coordinate open records requests with other county departments.
• Maintain the County vehicle, buildings, and equipment database.
• Manage insurance coverage for County vehicles and handle vehicle tags.
• Coordinate and process property and casualty insurance claims for the County.
• Develop and produce marketing and news material for newsletters and social media.
• Monitor the department website for changes and updates.
• Assist with preparation of Commissioners packets and meeting materials.
• Process incoming and outgoing mail for the Administration department.
• Maintain office supply inventory and reorder as needed.
• Process vouchers for vehicle repairs and insurance matters.
• File yearly reports.
• Support duties of the Executive Assistant.

Skills

Customer service

Public relations

Interpersonal relations

Oral and written communication

Education

Associate degree preferred

Job description

Description

Be the first point of connection to county government!

Are you friendly, organized, and passionate about providing excellent customer service? Join our team as an Administrative Assistant in the Liberty County Board of Commissioners' office, where you'll be an important first point of contact for members of the public visiting or contacting the main office. You'll also provide administrative support to the County Administration department and help ensure the office operates efficiently and professionally.

Job Summary

The Liberty County Board of Commissioners is seeking dependable, professional candidates for the full-time position of Administrative Assistant in the County Administration department. This position provides clerical, customer service, claims handling, and public information support for the department.

MAJOR DUTIES

• Answers telephone and greets visitors; provides information and assistance to ensure a helpful experience for the public.
• Received, processes, and coordinates open records requests, working with County departments to gather responsive records and ensure requests are handled accurately and timely.
• Maintains the County vehicle, buildings, and equipment database.
• Maintains insurance coverage for County vehicles; purchases new vehicle tags; processes yearly undercover tags.
• Coordinates and processes property and casualty insurance claims on behalf of the County.
• Develops and produces marketing and news material related to newsletters and social media posts for release to the various media platforms.
• Monitors department website for needed changes and modifications.
• Assists with preparation of Commissioners packets and meeting materials.
• Processes incoming and outgoing mail for the Administration department.
• Maintains office supply inventory; reorders as needed.
• Processes vouchers for vehicle repairs and insurance matters.
• Files yearly reports.
• Versed in the duties and functions of the Executive Assistant.
• Performs related duties.

Knowledge Required By The Position

• Knowledge of modern office practices and procedures.
• Knowledge of computers and job-related software programs.
• Knowledge of departmental policies, procedures and functions.
• Knowledge of public relations methods and techniques.
• Skill in the provision of customer services.
• Skill in public and interpersonal relations.
• Skill in oral and written communication.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, walking, bending, crouching, or stooping.
• The employee occasionally lifts light objects.
• The work is typically performed in an office.

Requirements

MINIMUM QUALIFICATIONS

• Associates degree in a course of study related to the occupational field preferred.
• Minimum of two (2) years of related experience required.

Salary, Schedule, And Benefits

This is a full-time hourly (non-exempt) position with a starting salary range of $42,800 - $44,500 depending on qualifications and experience. The typical work schedule is Monday - Friday from 8:00 AM - 5:00 PM. Some extra hours may be required. The Board of Commissioner's office is located in the Courthouse Annex in downtown, Hinesville.

Liberty County government offers a generous benefits package to full-time permanent employees which includes:

• 401(a) retirement plan with employer match
• 13 paid holidays
• Paid vacation and sick leave
• Low-cost health dental and vision insurance
• Free term life insurance
• Employee Assistance Program (EAP)
• Health & wellness program

Applicants requiring reasonable accommodation to the application process should notify the Human Resources Office at [phone] or [e-mail].