ADMINISTRATIVE ASSISTANT (FULL TIME)

Chartwells Higher Education Dining Services; College Station (TX); On-site; USD 19,000 - 25,000; Full time

Benefits offered by this job

Free shift meals!

Job summary

Chartwells Higher Education Dining Services invites applications for an Administrative Assistant at Texas A&M University. This full-time, on-site role runs Monday–Friday from 8:00 am to 4:00 pm, at 1248 TAMU, College Station, TX.

You will provide clerical support for food service programs and assist with financial reporting. Requirements include proficiency in Microsoft Excel, bookkeeping, and basic finance.

Qualifications

• Previous Microsoft Excel experience is required.
• Bookkeeping experience is required.
• Basic finance experience is required.

Responsibilities

• Assist with weekly and monthly financial reporting, maintain confidential financial records, and ensure information is organized, accurate, and up to date.
• Review and process vendor invoices, verify calculations and coding accuracy, and complete monthly vendor statement reconciliations.
• Utilize strong Excel and Microsoft 365 skills to manage spreadsheets, formulas, reconciliations, data organization, reporting, and other administrative functions.
• Manage phone and email inquiries with professionalism while building positive working relationships with coworkers, leadership, clients, students, and families.

Skills

Bookkeeping

Finance basics

Customer service

Tools

Microsoft Excel

Microsoft 365

Job description

Location: Texas A&M University

We are hiring immediately for a full time ADMINISTRATIVE ASSISTANT position.

Address: 1248 TAMU, College Station, TX 77843 Note: online applications accepted only.

Schedule: Full time schedule. Monday - Friday. 8:00 am - 4:00 pm. More details upon interview.

Requirement: Previous Microsoft Excel, bookkeeping, and basic finance experience are required.

Perks: Free shift meals!

Pay Range: $14.00 per hour to $18.00 per hour.

Additional Job Duties & Responsibilities

• Assist with weekly and monthly financial reporting, maintain confidential financial records, and ensure information is organized, accurate, and up to date.
• Review and process vendor invoices, verify calculations and coding accuracy, and complete monthly vendor statement reconciliations.
• Utilize strong Excel and Microsoft 365 skills to manage spreadsheets, formulas, reconciliations, data organization, reporting, and other administrative functions.
• Manage phone and email inquiries with professionalism while building positive working relationships with coworkers, leadership, clients, students, and families.

Job Summary

Summary: Responsible for clerical functions and administrative support of food service programs.

Essential Duties and Responsibilities

• Answer telephones and direct inquiries in a professional and client centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

The Benefits

We are always looking for ways to invest in our people both inside and outside of work to help them achieve their full potential. Both full-time and part-time associates are eligible for the following benefits:

• Opportunities for Training and Development
• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

In addition, full-time positions also offer the following benefits to associates

• Medical
• Dental
• Vision
• Life Insurance/AD
• Disability Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Maryland, Washington State, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_ChartwellsHED.pdf

Because this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease). Any such periods during which you do not perform work on the Company’s behalf may be unpaid and deemed a temporary layoff. However, depending on business needs, you may be required to work year-round, potentially at a different location during break periods. Business needs may vary from year to year.

Our Commitment to Diversity and Inclusion

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

Applications are accepted on an ongoing basis.

Chartwells Higher Ed maintains a drug-free workplace.