EXECUTIVE ADMINISTRATIVE ASSISTANT (FULL TIME)

Chartwells Higher Education Dining Services; Waco (TX); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Free employee meal

Competitive pay

All major holidays off

Job summary

Chartwells Higher Education Dining Services at Baylor University in Waco, TX is hiring for a full-time Executive Administrative Assistant to support senior leadership with calendar management, emails, meetings, and task tracking. The ideal candidate has outstanding customer service, sharp critical-thinking and problem-solving skills, and advanced proficiency with Microsoft Outlook, Excel, PowerPoint, and Word. Day shift, Monday–Friday, on-site; benefits include free meals and holidays off.

Qualifications

• Excellent customer service and communication skills.
• Strong critical-thinking and problem-solving abilities.
• Advanced proficiency with Microsoft Outlook.

Responsibilities

• Provide calendar management, email correspondence, and meeting coordination.
• Prepare reports, presentations, and executive summaries.
• Handle confidential information and prioritize leadership requests.

Skills

Customer service

Critical thinking

Problem solving

Microsoft Outlook

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

• We are hiring immediately for full-time EXECUTIVE ADMINISTRATIVE ASSISTANT positions.
• Address: Baylor University - 1120 South 5th, Waco, TX 76706. Note: online applications accepted only.
• Schedule: Day shift, Monday-Friday. More details are available upon interview.
• Requirement: Exceptional customer service skills, strong critical-thinking and problem-solving abilities, and advanced proficiency with Microsoft Outlook.
• Perks: Free employee meal, competitive pay, and all major holidays off!
• Pay Range: $20.00 per hour to $23.00 per hour.

Location: Baylor University

Additional Job Duties

The Executive Administrator provides comprehensive administrative support to senior leadership, including calendar management, email correspondence, meeting coordination, and task tracking. The ideal candidate demonstrates exceptional customer service, strong critical thinking skills, attention to detail, and advanced proficiency in Microsoft Office applications, particularly Outlook, Excel, PowerPoint, and Word. This role requires the ability to analyze and interpret data, create professional reports and presentations, manage leadership priorities, and maintain organized action-item and manager task lists. Candidates may be asked to provide samples of previous work demonstrating their Microsoft Office capabilities.

Job Summary

Summary: Provide support in a multitude of way to a Company executive in order to enhance the Company's effectiveness and best service Company clients and employees.

Essential Duties and Responsibilities

• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Attend meetings in the executive's absence and delivering and receiving messages on executive's behalf.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Maintains customer confidence and protects operations by keeping information confidential.
• Prepares reports by collecting and analyzing information.
• Completes projects by assigning work to clerical staff; following up on results.
• Secures information by completing data base backups.
• Maintains and verifies office supplies inventory.
• Ensures operation of equipment by completing preventive maintenance requirements; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contributes to team effort by accomplishing related results as needed.
• Performs other duties as assigned.

The Benefits

We are always looking for ways to invest in our people both inside and outside of work to help them achieve their full potential. Both full-time and part-time associates are eligible for the following benefits:

• Opportunities for Training and Development
• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

• Medical
• Dental
• Vision
• Life Insurance/AD
• Disability Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Maryland, Washington State, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_ChartwellsHED.pdf

Because this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease). Any such periods during which you do not perform work on the Company’s behalf may be unpaid and deemed a temporary layoff. However, depending on business needs, you may be required to work year-round, potentially at a different location during break periods. Business needs may vary from year to year.

Our Commitment to Diversity and Inclusion

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/

Applications are accepted on an ongoing basis.

Chartwells Higher Ed maintains a drug-free workplace.