ADMINISTRATIVE ASSISTANT (FULL TIME)

Compass Group USA; College Station (TX); On-site; USD 19,000 - 25,000; Full time

Benefits offered by this job

Instapay

Benefits package

Job summary

Compass Group USA in College Station, TX is hiring a full-time Administrative Assistant to support our food service programs. The role requires strong Excel skills, experience with bookkeeping, and basic finance tasks, with a schedule of 8:00 am to 4:00 pm, Monday through Friday at 1248 TAMU.

You will assist with financial reporting, process vendor invoices, and manage confidential records while maintaining organized data and professional communication with coworkers, leadership, clients,

Qualifications

• Prior Microsoft Excel, bookkeeping, and basic finance experience is required.
• Strong Excel and Microsoft 365 skills are required for data management and reporting.
• Experience with vendor invoices and financial reporting is preferred.

Responsibilities

• Assist with weekly and monthly financial reporting and maintain confidential financial records.
• Review and process vendor invoices and verify pricing.
• Utilize Excel and Microsoft 365 to manage spreadsheets, reconciliations, and reporting.
• Handle phone and email inquiries professionally and coordinate with stakeholders.

Skills

Bookkeeping

Finance basics

Tools

Microsoft Excel

Microsoft 365

Job description

• We are hiring immediately for a full time ADMINISTRATIVE ASSISTANT position.
• Address: 1248 TAMU, College Station, TX 77843 Note: online applications accepted only.
• Schedule: Full time schedule. Monday - Friday. 8:00 am - 4:00 pm. More details upon interview.
• Requirement: Previous Microsoft Excel, bookkeeping, and basic finance experience are required.
• Pay Range: $14.00 per hour to$18.00 per hour.
• Additional Job Duties & Responsibilities:
  • Assist with weekly and monthly financial reporting, maintain confidential financial records, and ensure information is organized, accurate, and up to date.
  • Review and process vendor invoices, verify calculations and coding accuracy, and complete monthly vendor statement reconciliations.
  • Utilize strong Excel and Microsoft 365 skills to manage spreadsheets, formulas, reconciliations, data organization, reporting, and other administrative functions.
  • Manage phone and email inquiries with professionalism while building positive working relationships with coworkers, leadership, clients, students, and families.

Appl ication Deadline: applications are accepted ongoing until all openings are filled for this position. If an applicant is declined due t o the position being filled, they may still be considered for future opportunities and are always welcome to reapply.

Join our campus team where you are valued and empowered to make a difference. Enjoy competitive wages, benefits, and perks like Instapay through the One @Work app. Our careers are filled with purpose and encourage learning, growth, and meaningful impact. Apply today!

Job Summary

Summary: Responsible for clerical functions and administrative support of food service programs.

Essential Duties and Responsibilities:

• Answer telephones and direct inquiries in a professional and client centric manner.
• Assist management staff in preparing confidential employment and labor relations documents, including but not not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

The Benefits

We are always looking for ways to invest in our people both inside and outside of work to help them achieve their full potential. Both full-time and part-time associates are eligible for the following benefits:

• Opportunities for Training and Development
• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

In addition, full-time positions also offer the following benefits to associates:

• Medical
• Vision
• Life Insurance/AD
• Disability Insurance
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Maryland, Washington State, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

Because this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease). Any such periods during which you do not perform work on the Company’s behalf may be unpaid and deemed a temporary layoff. However, depending on business needs, you may be required to work year-round, potentially at a different location during break periods. Business needs may vary from year to year.

Our Commitment to Diversity and Inclusion

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

Applications are accepted on an ongoing basis.

Chartwells Higher Ed maintains a drug-free workplace.