Administrative Assistant - FT - Day

CHSGa; Saint Simons (GA); On-site; USD 17,000 - 25,000; Full time

Benefits offered by this job

MyFlexPay

Paid time off

7 paid Holidays

Medical Insurance

Dental Insurance

Vision Insurance

Company Paid Life and Disability

401(k) with match

Referral Bonus Program

Job summary

Heritage Oaks is seeking a full-time front desk/administrative assistant to greet visitors, answer and direct calls, and support daily administrative tasks. The role provides a supportive environment with opportunities to contribute to committees and project teams while maintaining a professional image of the organization.

The position involves routine clerical work, coordination with staff, and ensuring a welcoming experience for guests in our mission-driven facility.

Qualifications

• High school diploma or equivalent preferred.
• Experience in administrative support is a plus.
• Ability to greet visitors and answer calls professionally.
• Proficient with Microsoft Outlook, Excel, and Word.

Responsibilities

• Greets and directs visitors and associates appropriately and in a friendly and helpful manner.
• Answers a high volume of telephone calls in a friendly and helpful manner and directs calls efficiently.
• Assists with administrative duties (typing, filing, copying, sorting mail, calculations) as requested by supervisor.
• Promotes the image and reputation of the System by exhibiting servant leadership and open communication.
• Contributes to committees, workgroups and project management within the System.

Skills

Customer service

Communication

Administrative support

Data entry

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

Join us at

Heritage Oaks

– a place where you’ll be valued, recognized and rewarded for the vital work you do each day. We’ll surround you with a strong team and leadership that supports every aspect of your life – both inside and outside of our centers. And you’ll get to practice your passion in a non-profit, mission-driven organization that’s known for the highest level of care in our communities

Full Time:

Starting Pay: $15.24/hour

Weekly pay

Benefits Offered:

• myFlexPay – ability to receive pay before payday
• Paid time off with ability to cash out
• 7 paid Holidays
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Company Paid Life and Disability
• 401(k) with match
• Referral Bonus Program

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Greets and directs visitors and associates appropriately and in a friendly and helpful manner.
• Answers a high volume of telephone calls in a friendly and helpful manner and directs calls in an efficiently and timely.
• Able to interact and communicate with individuals at all levels of the center and organization.
• Reports any suspicious persons/activity immediately.
• Assists with administrative type duties (i.e. typing, filing, copying, sorting mail, calculations, etc.) as requested by supervisor.
• Promotes the image and reputation of the System by exhibiting servant leadership and providing direct and open lines of communication.
• Contributes to the work of committees, workgroups, project management, and other collaborative efforts of the System.
• Performs other duties as necessary to ensure the success of the System.

SKILLS AND ABILITIES

• Responsible for enrolling eligible associates in the group insurance plans provided and/or sponsored by the organization, reconciling withholding with billing and maintenance of enrollment records for all benefit plans.
• Maintains employment resumes, application forms, and associate personnel files in accordance with procedural guidelines and government regulations.
• Assists with applicant interviews.
• Conducts pre-screening of job applicants to include reference checking, abuse registry and license/certification verification, criminal record check, and drug testing.
• Answers routine inquiries on job openings, employment verification, benefit claims processing, and provides references consistent with the organization’s procedural guidelines, federal, and state employment laws.

MINIMUM QUALIFICATIONS

High school diploma or equivalent preferred.

SUPERVISORY RESPONSIBILITIES

None.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or associates of the organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram format. The ability to deal with problems involving several concrete variables in standardized situations.

COMPUTER APPLICATION SKILLS

This job requires proficiency with the following computer applications:

Microsoft Outlook Microsoft Excel Microsoft Word

CERTIFICATES, LICENSES, REGISTRATIONS

Please see minimum qualifications

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the associate is regularly required to sit, talk or hear. The associate frequently is required to walk. Use hands to finger, handle or feel and reach with hands and arms. The associate is occasionally required to stand. Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus.

EEO / M / F / D / V / Drug Free Workplace

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