Administrative Assistant - FT - Day

Chsga; Saint Simons Island (GA); On-site; USD 17,000 - 24,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Company Paid Life and Disability

401(k) with match

Paid time off with ability to cash out

Job summary

Heritage Oaks in Georgia is seeking an organized administrative assistant to greet visitors, answer calls and support daily operations within a nonprofit care setting.

You will interact with staff at all levels, handle routine administrative tasks, and maintain records using Outlook, Word and Excel with accuracy and discretion.

Starting pay is $14.65 per hour with weekly pay and a benefits package including medical, dental and vision insurance, life/disability coverage and a 401(k) plan.

Qualifications

• High school diploma or equivalent preferred.
• Ability to read and interpret documents and write routine reports.
• Ability to communicate effectively and handle multiple tasks.

Responsibilities

• Greet and direct visitors and associates in a friendly, helpful manner.
• Answer high volumes of phone calls and route them promptly.
• Interact with staff at all levels and maintain professional communications.
• Assist with administrative tasks such as typing, filing and mail sorting.

Skills

Language skills

Math skills

Reasoning ability

Computer skills

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

Join us atHeritage Oaks– a place where you’ll be valued, recognized and rewarded for the vital work you do each day. We’ll surround you with a strong team and leadership that supports every aspect of your life – both inside and outside of our centers. And you’ll get to practice your passion in a non-profit, mission-driven organization that’s known for the highest level of care in our communitiesFull Time:Starting Pay: $14.65/hourWeekly payBenefits Offered:myFlexPay – ability to receive pay before paydayPaid time off with ability to cash out7 paid HolidaysMedical InsuranceDental InsuranceVision InsuranceCompany Paid Life and Disability401(k) with matchReferral Bonus ProgramESSENTIAL DUTIES AND RESPONSIBILITIESGreets and directs visitors and associates appropriately and in a friendly and helpful manner.Answers a high volume of telephone calls in a friendly and helpful manner and directs calls in an efficiently and timely.Able to interact and communicate with individuals at all levels of the center and organization.Reports any suspicious persons/activity immediately.Assists with administrative type duties (i.e. typing, filing, copying, sorting mail, calculations, etc.) as requested by supervisor.Promotes the image and reputation of the System by exhibiting servant leadership and providing direct and open lines of communication.Contributes to the work of committees, workgroups, project management, and other collaborative efforts of the System.Performs other duties as necessary to ensure the success of the System.SKILLS AND ABILITIESResponsible for enrolling eligible associates in the group insurance plans provided and/or sponsored by the organization, reconciling withholding with billing and maintenance of enrollment records for all benefit plans.Maintains employment resumes, application forms, and associate personnel files in accordance with procedural guidelines and government regulations.Assists with applicant interviews.Conducts pre-screening of job applicants to include reference checking, abuse registry and license/certification verification, criminal record check, and drug testing.Answers routine inquiries on job openings, employment verification, benefit claims processing, and provides references consistent with the organization’s procedural guidelines, federal, and state employment laws.MINIMUM QUALIFICATIONSHigh school diploma or equivalent preferred.SUPERVISORY RESPONSIBILITIESNone.LANGUAGE SKILLSAbility to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or associates of the organization.MATHEMATICAL SKILLSAbility to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.REASONING ABILITYAbility to apply common sense understanding to carry out instructions furnished in written, oral or diagram format. The ability to deal with problems involving several concrete variables in standardized situations.COMPUTER APPLICATION SKILLSThis job requires proficiency with the following computer applications:Microsoft Outlook Microsoft Excel Microsoft WordCERTIFICATES, LICENSES, REGISTRATIONSPlease see minimum qualificationsPHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the associate is regularly required to sit, talk or hear. The associate frequently is required to walk. Use hands to finger, handle or feel and reach with hands and arms. The associate is occasionally required to stand. Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus.EEO / M / F / D / V / Drug Free WorkplaceHeritage Oaks Facebook