ADMINISTRATIVE ASSISTANT/FRONT DESK - KBTX

Gray Local Media, Inc; Bryan (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

KBTX-TV, part of Gray Media, seeks a full-time Administrative Assistant/Front Desk to join our Bryan-College Station team. The ideal candidate is organized, personable, and reliable, serving as the primary contact for viewers and clients while supporting the sales team and department heads.

Responsibilities include greeting guests, collaborating with staff, entering advertiser instructions into the WideOrbit database, maintaining traffic records, daily billing reconciliations, basic campaign

Qualifications

• Prior clerical office experience.
• Proficiency in Excel, Word, and PowerPoint.
• Strong data entry skills and confidentiality.
• Willingness to learn and adapt to new tasks.
• Customer service experience with strong interpersonal skills.
• Attention to detail, time management, and organization.
• Ability to multitask and meet deadlines in a fast-paced environment.
• Capable of working independently and in a team.

Responsibilities

• Answering incoming calls and greeting station guests.
• Collaborating with managers, coworkers, and clients to deliver service.
• Input advertiser instructions into WideOrbit with accuracy and deadlines.
• Maintain the WideOrbit Traffic databases.
• Reconcile logs for billing on a daily basis.
• Enter basic order data for TV and digital campaigns.
• Provide administrative support to managers and account execs.
• Assist with accounting tasks and office operations.
• Create quarterly station newsletters.
• Perform other support duties as required.

Skills

Customer service

Time management

Attention to detail

Multitasking

Organizational skills

Communication skills

Teamwork

Tools

WideOrbit Traffic

Microsoft Office

Job description

About Gray Media:

Today, we are a growing multimedia company headquartered in Atlanta, Georgia. We are the nation's largest owner of top-rated local television stations and digital assets serving 117 full-power television markets that collectively reach approximately 37% of US television households. The portfolio includes 80 markets with the top-rated television station and 100 markets with the first- and/or second-highest-rated television station in average all-day ratings across 116 of such markets that were measured by Nielsen in 2025. We also own the largest Telemundo Affiliate group with 46 markets and Gray Digital Media, a full-service digital agency offering national and local clients digital marketing strategies with the most advanced digital products and services. Our additional media properties include video production companies Raycom Sports, Tupelo Media Group, and PowerNation Studios, and studio production facilities Assembly Atlanta and Third Rail Studios.

We understand that life needs balance. That is why we offer our employees and eligible family members a comprehensive benefits package, including:

• Comprehensive Medical(Rx), Dental, and Vision Coverage
• Health Savings Account with Company contributions
• Flexible Spending Account
• Employer-paid life and disability benefits
• Paid parental leave benefits
• Adoption and Surrogacy Benefits
• 401(k) Plan, including matching and profit-sharing contributions
• Employee Assistance Program
• Voluntary benefits, including Hospital Indemnity, Critical Illness, Accident Insurance, and supplemental life insurance coverage
• Paid Time Off, including Relocation PTO
• Focus on Caring

Shift and Schedule:

Mon. - Fri. (8:00 am to 5:00 pm)

Job Type:

Full-Time

About KBTX:

KBTX Media operates the CBS and CW affiliates in Bryan-College Station, Texas, serving an 18-county area known as the Brazos Valley. For nearly 70 years, we’ve been the dominant choice for local news and entertainment. Our team produces nearly 40 hours of broadcast content each week, along with a constant presence online at KBTX.com.
KBTX is routinely recognized among the best in the state by organizations including the Associated Press, RTDNA, and the Lone Star EMMY Chapter of the National Academy of Television Arts and Sciences. The station has won four consecutive Texas Association of Broadcasters’ Bonner McLane Public Service awards, and in 2023 won a National Edward R. Murrow Award for Digital content. KBTX is also a recent Texas AP Broadcasters/Freedom of Information Foundation of Texas Station of the Year and Texas Associated Press Broadcasters Station of the Year.

The station has launched the careers of many well-known journalists, meteorologists, and network executives, and takes pride in helping talent grow quickly into the nation’s largest television markets. The work family of KBTX is made up of a group of dedicated, professional, and passionate individuals who are the backbone of our daily mission.

Bryan-College Station, Texas, is a community of more than 250,000 people and the largest single metro in the Waco-Temple-Bryan DMA. The twin cities have a unique small-town feeling, but offer big-city amenities, including a vibrant arts community, a city-wide, all-terrain trail system, and world-class dining and nightlife. Bryan and College Station are routinely recognized as leaders in quality of life and as one of the fastest-growing communities in the country.

College Station is home to Texas A&M University, the nation’s largest university. Aggie home football games attract more than 100,000 in the stands, with tens of thousands more camped outside celebrating at tailgates during football weekends.
Learn more about KBTX at www.kbtx.com.

Job Summary/Description:

KBTX-TV is seeking a full-time Administrative Assistant/Front Desk professional to join our team. The ideal candidate is organized, detail-oriented, and thrives in a collaborative environment. This role involves working closely with our sales team and department heads, as well as serving as the primary point of contact for viewers and clients visiting or calling the television station.

Duties and responsibilities include, but are not limited to:

• Answering incoming calls and warmly greeting station guests
• Collaborating effectively with managers, coworkers, and clients to deliver exceptional service
• Inputting advertiser commercial instructions into the WideOrbit database with meticulous attention to detail and adherence to daily deadlines
• Accurately input advertiser commercial instructions into the WideOrbit database
• Maintaining the commercial, promo, and PSA database in WideOrbit Traffic
• Daily reconciliation of completed logs for billing purposes
• Basic order entry of TV and digital campaigns into the WideOrbit Traffic system
• Providing administrative support to managers and account executives
• Assisting with accounting tasks and supporting the office manager as needed
• Creating quarterly station newsletters
• Performing other support duties as required

Qualifications/Requirements:

• Previous clerical experience in an office setting
• Proficiency in Microsoft Excel, Word, and PowerPoint
• Strong data entry skills
• Willingness to learn, accept feedback, and adapt to new tasks
• Customer service experience with excellent interpersonal communication skills
• Exceptional attention to detail, time management, and organizational abilities
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment
• Capable of working independently while also contributing to a team
• Dependable, punctual, and maintains a professional appearance
• Upholds a high level of confidentiality
• Clean driving record and reliable transportation

Preferred Skills:

• Experience with WideOrbit Traffic or similar traffic management software is desired but not required

Additional Info:

Gray Media provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Gray Media complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Gray Media expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Gray’s employees to perform their job duties may result in discipline up to and including discharge.

KBJR-TV/Gray Media is a drug-free company