Administrative Assistant for the Superintendent

Midland School District; Pleasant Plains (AR); On-site; USD 32,000 - 42,000; Full time

Job summary

Midland School District invites applications for an Administrative Assistant to support the Superintendent. The role provides frontline reception, information dissemination, and clerical support within the Administration Building, with duties including data entry, mail processing, and maintenance of records related to grants and personnel.

The ideal candidate will have a high school diploma, some college preferred, and strong communication skills.

Qualifications

• High school diploma required; some college preferred.
• Experience in general clerical work and front-desk reception.
• Ability to read and interpret standard documents and to write routine reports.

Responsibilities

• Greets and assists patrons and staff at the reception desk.
• Answers calls, forwards messages, and provides information to callers.
• Sorts and distributes mail; maintains records for grants and personnel.
• Processes home-school applications and oversees online application processes.

Skills

Customer service

Communication

Secretarial skills

Data entry

Typing 55 wpm

Education

High school diploma

Some college

Job description

Administrative Assistant for the Superintendent

Midland School District - Pleasant Plains, Arkansas Open in Google Maps

Job Details

Job ID: 5904342
Application Deadline: Sep 04, 2026 11:59 PM (Central Standard Time)
Posted: Aug 26, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

SUMMARY: Provides secretarial/receptionist services for the Administration Building.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Other duties may be assigned.

• Positively greets and meets patrons and employees at the reception desk.
• Serves as a positive public relations advocate for the school district, including dissemination of school information.
• Answers in-coming calls and forwards messages to appropriate personnel; supplies information to callers.
• Sorts and distributes daily U.S. and inter-school mail.
• Processes home-school applications and maintains records.
• Operates office machines; schedules maintenance as needed.
• Orders copy paper and inter-school envelopes.
• Handles data entry of grant information.
• Keeps files up-to-date for producing local, state, and national grant evaluation reports.
• Prepares memos relating to grant correspondence.
• Handles word processing and editing of required reports.
• Sets up answering machine and night-ring as necessary.
• Oversees functioning of the online application process and database.
• Handles data entry of substitutes and new employees in the substitute calling database.
• Copies certified and classified personnel policies books as needed.
• Fingerprints new employees and substitutes.
• Assists in answering telephone and gives information to callers or routes call to appropriate administrator.
• Screens calls for the Superintendent.
• Types letters, reports, minutes and/or charts from notes, verbal instruction, or independently from knowledge of situation or project.
• Places ads/postings for the recruitment of personnel as requested.
• Assists in the maintenance of district employee personnel files, including the filing of yearly personnel evaluations.
• Prepares outgoing mail for, opens and sorts incoming mail.
• Schedules appointments for candidate interviews, especially the candidate job fair.
• Compiles data from personnel records and prepares reports as requested.
• Greeting visitors, ascertaining nature of business, and conducting visitors to appropriate person, and answering the telephone.
• Sends bereavement plants/flowers to staff as needed.

EDUCATION and/or EXPERIENCE: High school diploma; some college preferred. General clerical or related experience.

LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of employees.

MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute hourly, daily and contractual rates.

REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS and ABILITIES: Ability to keyboard at 55 words per minute and demonstrated ability to operate a personal computer and related software. Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

The information contained in this job description is for compliance with the Americans with Disabilities (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individual currently holding this position and additional duties may be assigned.

Position Type: Full-Time

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Toby Crosby , Superintendent
• Midland School District
• Phone: [phone]
• Email: [e-mail]