Administrative Assistant

Osage Community School District Superintendents Office; Osage (IA); On-site; USD 23,000 - 30,000; Full time

Job summary

Osage Community School District seeks an Administrative Assistant to provide essential office support to the Superintendent and administrative team. Responsibilities include managing calls, directing visitors, processing lunch reports, and aiding in district-wide tasks with various software.

The role requires strong communication, confidentiality, and organizational skills, with collaboration across district staff.

Qualifications

• Strong oral and written communication skills.
• Ability to maintain confidentiality.
• Experience in an administrative office environment.
• Familiarity with school district operations is a plus.

Responsibilities

• Handle district office phone calls and greet visitors.
• Assist with SBO/HR duties and payables processing.
• Coordinate substitute teachers and coverage for absences.
• Prepare timecards and payroll supporting documents.
• Maintain filing systems and general office organization.
• Provide customer service to students, families, and staff.

Skills

Oral and written communication

Confidentiality

Organization

Office software proficiency

Time management

Team player

Education

2-4 year degree preferred

Experience in educational field

Experience in administrative assistant capacity

Tools

Infinite Campus

Ten-key

Word processing

Spreadsheets

Job description

Administrative Assistant

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Job Details

Job ID: 5907799

Application Deadline: Sep 12, 2026 4:59 AM (UTC)

Posted: Aug 28, 2026 4:07 PM (UTC)

Starting Date: Immediately

Job Description

OSAGE COMMUNITY SCHOOL DISTRICT

ADMINISTRATIVE ASSISTANT

The mission of the Osage Community School is to sustain and enhance a caring community to produce enthusiasm for lifelong learning.

JOB SUMMARY

Reports to: Superintendent of Schools

Summary: Responsible for administrative and office support activities to ensure efficient day-to-day operations of the school, and to support the work of the Superintendent, Administrative Team, and other staff members. Duties include district office phone calls, receiving and directing visitors and delivery personnel, hot lunch reporting for the district, a variety of district level tasks utilizing a variety of software, including social media. Must possess strong oral and written communication skills.

RESPONSIBILITIES & ESSENTIAL FUNCTIONS

• Works with other district secretaries.


• Support for Infinite Campus.


• Keeps track of all receipts for district credit cards.


• Get money boxes ready for district events.


• Counts and deposits money that has been collected throughout all buildings


• Coordinate substitute teachers and staff; contact substitutes based on employee absences.


• Provide the daily absent/substitute list to administration each morning.


• Help with new school year preparation.




• Input registration fees.




• Assist SBO/HR with duties as needed


• Enter payables


• Troubleshoot daily time clock issues.


• Prepare employee timecards for payroll processing.


• Maintain filing systems and general office organization.


• Customer Service




• Answers all phone calls to the Superintendent’s Office, greets visitors (students, community members, outside business personnel, etc.).


• Excels at engaging people and assisting them in a variety of areas.


• Direct phone inquiries to the appropriate staff members or their voice mailbox.


• Provide secretarial and administrative support to management and other staff as needed.




• Demonstrates the understanding and acceptance of similarities and differences among individuals and groups regardless of their age, color, creed, national origin, race, religion, marital status, sex, sexual orientation, gender identity, physical attributes, physical or mental ability or disability, ancestry, political party preference, political belief, socioeconomic status or familial status.


• Works courteously and cooperatively with other staff members regardless of their age, color, creed, national origin, race, religion, marital status, sex, sexual orientation, gender identity, physical attributes, physical or mental ability or disability, ancestry, political party preference, political belief, socioeconomic status or familiar status.


• Performs other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to establish and maintain effective, professional working relationships with district employees, the general public, and outside agencies.


• Ability to maintain and adhere to strict confidentiality requirements of the district.


• Ability to work in a professional office environment and able to utilize standard office equipment to a high degree.


• Ability to act ethically and follow the code of conduct.


• Build and sustain relationships with students, families, administration, staff members, and outside agencies.


• Ability to make decisions on the spot that would adhere to district policies and procedures while also maintaining the best interest of the student(s).


• Foster open communication between all district stakeholders.


• Create a sense of teamwork in the office and within the building and district.


• Effective and professional oral and written communication skills.


• Ability to build various agendas and to plan for a variety of different meetings.


• Demonstrated conflict resolution skills.


• Self-directed, with the ability to prioritize tasks and manage multiple projects simultaneously so tasks are completed in a reasonable manner.


• Effective keyboarding and proofreading skills.


• Strong organizational skills.


• Team player.


• Detail oriented.


• Problem solver.


• Personal effectiveness/credibility.


• Professional, technical capacity with ten-key, word processing, spreadsheets, data entry, web pages, internet, etc.

SPECIFICATIONS AND/OR QUALIFICATIONS

• 2-4 year degree is highly preferred but not required.


• Experience in the educational field is preferred.


• Experience in an administrative assistant capacity.


• Flexibility to continually changing circumstances and interruptions throughout the day.


• Strong sense of adaptability to changing circumstances.

PHYSICAL REQUIREMENTS

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Must have the ability to sit and stand for extended periods of time; exhibit manual dexterity to dial a telephone, to enter data into a computer; to see and read a computer screen and printed materials with or without visual aids; hear and understand speech at normal office levels and often with office equipment running, outdoors and on the telephone; speak in audible tones so that others may understand clearly in the office, outdoors and on the telephone; physical agility to lift up to 15 lbs. to height and up to 25 lbs. to waist height; ability to bend, stoop, walk and reach overhead.

ADA accommodations may be requested.

WORKING CONDITIONS

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Duties are normally performed in an office/school/classroom environment. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by dust or other materials.

The statements contained herein describe the scope of responsibility and essential functions of this position, but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time unless restricted by a negotiated contract.

Any employee not covered by a negotiated contract agreement is an "at-will" employee. Either the school district or the employee can terminate the employment relationship at will, with or without cause, so long as there is no violation of applicable federal or state law.

Position Type: Full-time

Job Categories: Support Staff > Administrative Assistant

Contact Information

• Holbrook Hulshizer , HR Director


• Osage Community School District Superintendents Office


• Phone: [phone]


• Email: [e-mail]