Administrative Assistant for Employee Assistance Program

Harbor, Inc.; Toledo (OH); On-site; USD 32,000 - 46,000; Full time

Job summary

Harbor, Inc. is seeking an Administrative Assistant for the Employee Assistance Program to join the Toledo team. This full-time role involves supporting an Executive Assistant, maintaining filing systems, handling correspondence, and coordinating meetings.

The ideal candidate has an associate degree or equivalent secretarial experience, excellent spelling and grammar, and strong organizational skills. Proficiency in Word, Outlook, and Excel is required, with a professional demeanor and team

Qualifications

• Associates degree in business-related area or equivalent secretarial experience required.
• Must type well and be proficient in Word, Outlook and Excel.
• Excellent spelling, grammar and communication skills required.
• Ability to work independently and maintain confidentiality.

Responsibilities

• Assist Executive Assistant and others; order supplies and open mail.
• Schedule appointments and maintain electronic filing system.
• Greet guests and screen phone calls; prepare documents and correspondence.
• Plan and coordinate meetings/events; manage conference room schedules.
• Maintain administration records and retention files.

Skills

Typing

Communication skills

Confidentiality

Independent worker

Team player

Attention to detail

Education

Associates degree in business-related area or secretarial experience

Tools

Microsoft Word

Outlook

Excel

Job description

Administrative Assistant for Employee Assistance Program

Job Category: Harbor

Requisition Number: ADMIN005804

• Posted : September 16, 2026
• Full-Time

Locations

Showing 1 location

Description

Harbor is seeking an Administrative Assistant for the Employee Assistance Program to join the Toledo team!

This position is full-time, 40 hours per week.

Education/Experience/Other Requirements:

• Associates degree in business-related area or equivalent secretarial experience required.
• Must be able to type well, and be proficient and accurate in computer use, including Microsoft Word, Outlook and Excel.
• Requires excellent spelling, grammar and communication skills.
• Ability to work well independently and relate well with a variety of individuals and maintain confidentiality also required.
• Must present in a professional manner, be creative, self-motivated, demonstrate excellent organizational skills, and be a team player.

Essential Job Competencies/Primary Duties:

• Serves as administrative assistant to Executive Assistant as necessary and assistant to others as assigned.
• Maintains all corporate and administrative correspondence and files.
• Assists Executive Assistant to effectively and efficiently perform his/her duties. Activities include but are not limited to: ordering supplies, opening and handling mail, scheduling appointments, maintaining an electronic filing system, greeting guests, screening phone calls, developing documents and correspondence and planning and coordinating meetings/events.
• Assists with all conference room schedules for the Central Avenue Schedules meetings as requested.
• Assist with maintaining record retention file for administration and non-clinical departments.
• Keeps current with trends and developments related to essential job competencies, and demonstrates continued growth.

About Harbor:

• A leading provider of mental health and substance use treatment forover 100 years
• 350+ clinical staffserve over24,000 clientsacross multiple locations and in the community each year
• Services ranging from counseling, pharmacological management, primary care, psychological testing, case management, substance use treatment, residential services, vocational program, andmore!

Why Work for Harbor?

It is fast-paced and challenging, but you will have a lot of fun in the process. You will have the opportunity to meet other motivated individuals who are also making a positive impact at our company. Harbor is committed to investing our resources in you! Some benefits of working with Harbor include:

• Medical, dental, and vision coverage
• Retirement plan with company match
• Generous paid time off, sick time, and paid holidays
• Tuition and professional license reimbursement programs
• Clinical supervision hours offered
• Ability to make a difference in your community!

Qualifications

Education

Required

Associates + 2 years Experience or better in Business.

Preferred

Equivalent Experience or better.

Licenses & Certifications

Preferred

No License

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.