Administrative Assistant for CPA Firm

KMI CPAs; Bloomfield Hills (MI); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Training & development

Job summary

KMI CPAs in Bloomfield Hills, MI is seeking an Administrative Assistant to provide essential back-office support for a busy accounting team. The role focuses on front-desk duties, file organization, and efficient handling of client communications in a professional office setting.

You will manage scheduling, prepare confidential documents, assist with billing and data entry, and help keep the office running smoothly. Strong MS Office skills and discretion are required.

Qualifications

• 2+ years of administrative or office support experience in a professional services or accounting environment is preferred.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong organizational skills with attention to detail.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Experience with scheduling software and office management tools.

Responsibilities

• Manage front desk operations including greeting clients and handling correspondence.
• Schedule and coordinate client appointments, meetings, and conference calls.
• Prepare, organize, and maintain confidential client files and tax documents.
• Support CPA staff with document preparation, data entry, and administrative tasks.
• Process mail, including tax returns and financial documents.
• Manage office supplies and coordinate with vendors as needed.
• Assist with billing, invoicing, and accounts receivable follow-up.

Skills

Administrative experience

MS Office

Scheduling software

Data entry

Communication skills

Discretion

Tools

Microsoft Office Suite

Job description

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Training & development

About the Role:

KMI CPAs is looking for a detail-oriented and organized Administrative Assistant to join our team in Bloomfield Hills, MI. This is a great opportunity to be the backbone of a professional accounting firm, supporting a talented team of CPAs in a fast-paced and rewarding environment. If you thrive in a professional office setting and love keeping things running smoothly, we want to hear from you!

Responsibilities:

• Manage front desk operations including greeting clients, answering phones, and handling correspondence
• Schedule and coordinate client appointments, meetings, and conference calls
• Prepare, organize, and maintain confidential client files and tax documents
• Support CPA staff with document preparation, data entry, and administrative tasks
• Process incoming and outgoing mail, including tax returns and financial documents
• Manage office supplies inventory and coordinate with vendors as needed
• Assist with billing, invoicing, and accounts receivable follow-up

Qualifications:

• Experience in a CPA firm, accounting office or professional services environment is a plus
• 2+ years of administrative or office support experience, preferably in a professional services or accounting environment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to handle sensitive and confidential information with discretion
• Experience with scheduling software and office management tools
• Professional, polished demeanor with strong client-facing skills

About Us:

KMI CPAs is a trusted public accounting firm based in Bloomfield Hills, MI, dedicated to providing exceptional tax, accounting, and financial advisory services to individuals and businesses. Our clients rely on us for our expertise, integrity, and personalized approach to their financial needs. We foster a collaborative and supportive workplace where every team member plays a vital role in our continued success.