Administrative Assistant - Flexible Hours, Multidepartment

SFE - Southwest Foodservice Excellence; Belton (MO); On-site; USD 32,000 - 42,000; Full time

Job summary

SFE - Southwest Foodservice Excellence is seeking an Administrative Assistant to support the Resident District Manager and assist across multiple departments within the unit. The role combines clerical tasks with basic HR and finance functions, contributing to smooth daily operations.

The ideal candidate has a high school diploma or equivalent and 1–2 years of related experience, with strong communication and computer skills, reliability, and a professional demeanor.

Qualifications

• High School diploma, GED, or equivalent experience.
• 1-2 years related experience.
• Must have basic phone and computer skills (email, texting, etc.).
• Willingness to be open to learning and growing.
• Maturity of judgment and behavior.
• Maintains high standards for work areas and appearance.
• The ability to work a flexible schedule is helpful.
• Must comply with any dress code requirements.
• Must be able to work nights, weekends, and some holidays.
• Attends work and shows up for a scheduled shift on time with satisfactory regularity.
• Presents self in a highly professional manner to others and understands that honesty and ethics are essential.
• Ability to maintain a positive attitude.
• Ability to communicate with co-workers and other departments with professionalism and respect.
• Maintains a professional relationship with all coworkers, vendor representatives, supervisors, managers, customers, and client representatives.

Responsibilities

• Photocopying, compiling records, filing, tabulating, posting information, and scheduling appointments.
• Writes types or enters information into computer to prepare correspondence.
• Prepare issues and send out receipts, bills, policies, invoices, statements, and checks.
• Maintains records, prepares forms, verifies information, and resolves routine problems.
• Conducts research when necessary.
• Operates various office machines.
• Opens and routes incoming mail, answers correspondence and prepares outgoing mail.
• Answers telephone, conveys messages and runs errands.
• May receive, count, and deposit cash, as needed.
• May include human resources functions (including benefit administration, personnel action forms, and payroll processing) for the unit as well as the district and region.
• Complies with all company safety and risk management policies and procedures.
• Reports all accidents and injuries promptly.
• Participates in regular safety meetings, safety training, and hazard assessments.
• Attends training programs (classroom and virtual) as designated.
• Serves as a lead unit clerk performing more advanced non-routine varied clerical duties by standard procedures.
• Multi-tasks performing activities such as photocopying, compiling records, filing, tabulating, posting information, and scheduling appointments.
• May perform general accounting and complete SFE financial reports according to SFE policy and procedures.
• May perform accounting and financial functions for multiple units.
• May perform other duties and responsibilities as assigned.

Skills

Phone skills

Computer skills

Professionalism

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

SFE - Southwest Foodservice Excellence is seeking an Administrative Assistant to support the Resident District Manager and assist across multiple departments within the unit. The role combines clerical tasks with basic HR and finance functions, contributing to smooth daily operations.

The ideal candidate has a high school diploma or equivalent and 1–2 years of related experience, with strong communication and computer skills, reliability, and a professional demeanor.