Administrative Assistant — Finance & Operations Support

Columbia University Irving Medical Center; New York (NY); On-site; USD 59,670 - 72,930; Full time

Job summary

Columbia University Irving Medical Center is seeking an Administrative Assistant to manage the reception area and administrative suite for the Programs in Physical Therapy and Occupational Therapy, graduate degree programs within the Department Rehabilitation and Regenerative Medicine, Vagelos College of Physicians and Surgeons.

The Administrative Assistant will greet guests, answer phones, and order supplies while supporting accounts payable, accounts receivable, purchasing and related

Qualifications

• Bachelor’s degree or equivalent in education and experience.
• Knowledge of finance, purchasing, and accounts payable processes (ARC preferred).
• Proficiency in Microsoft Office and related applications.

Responsibilities

• Meet and greet guests, students, faculty and staff and answer phones.
• Order supplies via CU Marketplace and/or Purchase Order.
• Process invoices in ARC, create vendors, and follow up on payments.
• Coordinate and resolve purchasing issues and follow-up as needed.
• Compile and process Travel and Business Expenses Reports using Concur; act as Travel Arranger.
• Submit requisitions for facilities and maintenance requests.
• Perform other related duties as assigned.

Skills

Communication skills

Time management

Discretion/confidentiality

Microsoft Office

Education

Bachelor’s degree

Tools

ARC

Concur

CU Marketplace

Columbia PCard

Microsoft Office

Job description

Columbia University Irving Medical Center is seeking an Administrative Assistant to manage the reception area and administrative suite for the Programs in Physical Therapy and Occupational Therapy, graduate degree programs within the Department Rehabilitation and Regenerative Medicine, Vagelos College of Physicians and Surgeons.

The Administrative Assistant will greet guests, answer phones, and order supplies while supporting accounts payable, accounts receivable, purchasing and related