Administrative Assistant, Field - East

200 Old Navy, LLC; Buffalo (NY); Remote; USD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to support executive operations. In this remote role, you will manage calendars, coordinate travel, and handle various administrative tasks, ensuring smooth operations for the leadership team. The ideal candidate will possess strong communication skills and proficiency in Microsoft Office, thriving in a fast-paced environment while maintaining professionalism and confidentiality. This position offers an opportunity to contribute to a company committed to inclusivity and sustainability, making a real impact in the industry.

Qualifications

• Strong communication skills to support executives and teams.
• Ability to manage calendars and handle sensitive information.

Responsibilities

• Provide comprehensive administrative support to executives.
• Manage calendars, schedule meetings, and arrange travel.

Skills

Verbal Communication

Written Communication

Microsoft Office

Customer Service

Multitasking

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Administrative Assistant, Field - East

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Remote type: Remote

Locations: NY 55 Thomas St

Time type: Full time

Posted on: Posted 2 Days Ago

Job requisition id: R189232

About the Role

In this role, you will be responsible for the overall operations of one or more executives, including calendar management, business meetings, email support, coordinating domestic/international travel arrangements, completing expense reports, and handling additional tasks or projects as required.

What You'll Do

1. Provide administrative support to a department, management group, or executive on the Senior Leadership Team and below.
2. Manage calendars, schedule appointments, answer phones, arrange travel, maintain files, order office supplies and equipment, process mail, handle copying, schedule meetings, and process expense reports.
3. Apply knowledge and skills to complete a wide range of tasks with a good understanding of the job.
4. Work with minimal instruction on daily tasks and moderate guidance on new assignments, often handling sensitive or confidential information.
5. Handle multiple tasks or projects simultaneously, often under tight deadlines.

Who You Are

1. Strong verbal and written communication skills, with the ability to build partnerships across all management levels.
2. Proficient in Microsoft Office applications (Word, Excel, PowerPoint, etc.).
3. Sense of urgency and ability to manage multiple priorities.
4. High professionalism and confidentiality.
5. Experience in customer service or high-pressure, multitask environments.

About Us

At Gap Inc., we’re more than the clothes we make. We’re a collective of brands committed to driving real change. We have a longstanding dedication to equality, inclusivity, and sustainability, holding ourselves accountable for making a positive impact worldwide.