Administrative Assistant, Field - East

Gap Inc.; United States; Remote; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to support its executives. In this dynamic role, you will manage calendars, coordinate travel, and handle various administrative tasks with professionalism and discretion. The ideal candidate will possess excellent communication skills and thrive in a fast-paced environment. Join a forward-thinking organization where your contributions will enhance operational efficiency and support leadership in achieving their goals.

Qualifications

• Excellent verbal and written communication skills.
• High level of professionalism and confidentiality.

Responsibilities

• Provide administrative support to executives and management.
• Manage calendars, schedule appointments, and arrange travel.

Skills

Verbal Communication

Written Communication

Microsoft Office Suite

Customer Service

Time Management

Job description

About the Role

In this role, you will be responsible for the overall operations of one or more executives, including calendar management, business meetings, email support, coordinating domestic and international travel arrangements, completing expense reports, and handling additional tasks or projects as required.

What You'll Do

• Provide administrative support to a department, management group, or executive on the Senior Leadership Team and below.
• Manage calendars, schedule appointments, answer phones, arrange travel, maintain files, order office supplies and equipment, process mail, handle copying, schedule and plan meetings (including booking meeting rooms and preparing materials), and process expense reports.
• Apply substantial understanding of the role to complete a wide range of tasks effectively.
• Work with minimal instruction on daily tasks and receive general guidance on new assignments. Handle moderately difficult assignments requiring judgment and discretion, often of a critical or confidential nature.
• Manage multiple tasks and projects concurrently while meeting tight deadlines.

Who You Are

• Excellent verbal and written communication skills, with the ability to build partnerships across all management levels.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant computer skills.
• Strong sense of urgency and ability to prioritize multiple tasks effectively.
• High level of professionalism and confidentiality.
• Experience in customer service or in a high-pressure, multitask environment.