Administrative Assistant-FG

Forestar Group Inc.; Charlotte (NC); On-site; USD 36,000 - 48,000; Full time

Job summary

Forestar Group Inc. is seeking an Administrative Assistant to provide general office support for the designated office and team.

The right candidate will handle clerical tasks, assist executives, process payables, and help the office run efficiently. Responsibilities include preparing presentations, coordinating schedules and travel, handling mail and reception, maintaining files, and supporting senior leadership.

Qualifications

• High school diploma or GED.
• 1–2 years of related work experience.
• Ability to handle confidential or sensitive information.
• Ability to understand and carry out written and oral instructions.
• Proficiency with MS Office and email.

Responsibilities

• Provide general clerical assistance and maintain files and databases.
• Prepare presentations, reports, memorandums, proposals, and correspondence.
• Receive invoices and process them for approval and payment.
• Coordinate management approvals as needed.
• Schedule appointments and meetings for supported staff.
• Arrange travel and prepare expense reports for senior/executive management.
• Administer office-wide communication and coordination of events.
• Monitor office equipment and supplies; replenish as needed.
• Provide reception and telephone duties; assist guests and sign for packages.
• Manage mail distribution.

Skills

MS Office proficiency

Confidential information handling

Education

High school diploma or GED

Associate's degree or equivalent

Job description

Forestar Group Inc. is a residential and real estate development company and a majority-owned subsidiary of D.R. Horton, Inc., the largest homebuilder by volume in the United States for sixteen consecutive years.
Forestar Group is currently looking for an Administrative Assistant. The right candidate will provide general administrative duties for the designated office and team. This includes providing administrative support to executive and senior management level personnel, processing payables for the office and team, and ensuring that the office operates efficiently.
Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Provide general clerical assistance and assist with maintaining files and databases
• Prepare presentations, special reports, memorandums, proposals and correspondence as needed
• Receive office invoices and process them for approval and payment.
• Coordinate management approvals as needed.
• Schedule appointments and meetings for supported staff
• Make travel arrangements and prepare expense reports for senior and executive level management
• Administer office wide communication and coordination of office events
• Monitor office equipment and supplies and replenish as needed
• Responsible for reception and telephone duties, including assisting guests and signing for packages
• Manage mail distribution
• May be responsible for coordinating maintenance of the facility with Building Management
• May be responsible for coordinating maintenance of office equipment with IS&T and 3rd Party Service Contractors
• Conducts all business in a professional and ethical manner to serve customers and increase the goodwill and profit of the company
• Ability to work overtime
• Ability to travel overnight

Required Qualifications

• High school diploma or general education degree (GED)
• One to two years of related experience and/or training
• Ability to handle confidential or sensitive information
• Ability to apply common sense understanding to carry out instructions furnished in written oral form or via FOR applications
• Proficiency with MS Office and email

Preferred Qualifications

• Associate's degree or equivalent from a two-year college or technical school
• Strong communication and organizational skills
• Comfortable with multi-tasking and working in a demanding environment