Administrative Assistant, FamilySearch (Full-Time)

The Church of Jesus Christ of Latter-day Saints; Salt Lake City (UT); On-site; USD 50,000 - 75,000; Full time

Job summary

The Church of Jesus Christ of Latter-day Saints in Salt Lake City seeks an executive assistant to support the director and Engagement Division. You will manage calendars, coordinate meetings and travel, prepare documents and reports, and maintain data across multiple sources with discretion and professionalism.

Ideal candidates excel in service orientation, organization, and independent work in a fast-paced environment, with strong communication and problem-solving skills.

Qualifications

• Requires high school diploma or equivalent plus two years of post-high school education or training, or equivalent experience.
• 6 years of related experience preferred.
• Experience as executive assistant to director-level positions preferred.
• Ability to manage multiple projects and deadlines with minimal supervision.
• Strong communication, organizational, and problem-solving skills.

Responsibilities

• Maintain and update calendars.
• Schedule and coordinate meetings, activities, and business luncheons.
• Make local and international travel arrangements.
• Prepare documents, reports, presentations, charts, and graphs.
• Process expense reports and time-off requests.
• Capture meeting minutes, summaries and action items.
• May act as coordinator of departmental projects, following up on pending details, coordinating project team activities and ensuring deadlines are met.
• May monitor project budgets, keeping management apprised of budgetary status.
• Collect, evaluate, disseminate, and maintain information and data from multiple sources.
• Serves as a liaison between the senior management and other key members of management, employees and outside contacts related to department activities.
• Build relationships and networks to help accomplish the work of the Engagement Division.
• Work with minimal supervision at the highest level of integrity.
• Resolve complex situations with a high level of emotional intelligence.
• Report to work daily in the Church Office Building in downtown Salt Lake City. As requested by manager, occasionally report to the FamilySearch Lehi building or other locations in the greater Salt Lake City area.

Skills

Communication skills

Project coordination

Multitasking

Confidentiality

Customer service mindset

Education

High school diploma or equivalent

Two years of post-high school education or training

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

OneNote

Teams

Job description

Job Description

This position will report to and support the director but have responsibilities across the Engagement Division team. This role will assist in clerical and administrative duties, including managing calendars, planning effective and inspiring divisional meetings, coordinating appointments and meals, facilitating travel arrangements, and contributing to a collaborative and counsel-centered environment.

Ideal candidates for this role have a heart for service and can anticipate and meet needs of those they serve, understand how their efforts help in the greater work of the department and the Church, have excellent organizational and administrative skills, work with minimal supervision, excel in a fast-paced environment, and serve multiple customers simultaneously. Consistent and timely attention to deadlines is critical, as is organization, problem solving, prioritization and follow-through. As this position has frequent contact with executive leadership of the Church and external partners, this person must always present themselves in an extremely professional manner.

Responsibilities

• Maintain and update calendars.
• Schedule and coordinate meetings, activities, and business luncheons.
• Make local and international travel arrangements.
• Prepare documents, reports, presentations, charts, and graphs.
• Process expense reports and time-off requests.
• Capture meeting minutes, summaries and action items.
• May act as coordinator of departmental projects, following up on pending details, coordinating project team activities and ensuring deadlines are met.
• May monitor project budgets, keeping management apprised of budgetary status.
• Collect, evaluate, disseminate, and maintain information and data from multiple sources.
• Serves as a liaison between the senior management and other key members of management, employees and outside contacts related to department activities.
• Build relationships and networks to help accomplish the work of the Engagement Division.
• Work with minimal supervision at the highest level of integrity.
• Resolve complex situations with a high level of emotional intelligence.
• Report to work daily in the Church Office Building in downtown Salt Lake City. As requested by manager, occasionally report to the FamilySearch Lehi building or other locations in the greater Salt Lake City area.

Qualifications

• Requires a high school diploma or equivalent plus two years of post-high school education or training and 6 years of related experience, or equivalent combination of education and experience.
• Prefer previous experience as an executive assistant to director-level positions.
• Able to manage multiple projects and assignments from more than one team member.
• Willingness to serve others with kindness with an eye for creating simple experiences for those being served, even when it makes it more difficult for yourself. Proactively goes the extra mile to discover and meet the needs of others in a professional setting.
• Thoroughly proficient in the use of Microsoft Office Suite including advanced skills in Teams, Outlook, Word, Excel, PowerPoint and OneNote required.
• Advanced office skills include excellent verbal and written communication skills, highly efficient with computerized business applications (spreadsheets, tables, forms, charts, etc.), good research, analytical and data summation skills, and advanced independent analysis and judgment.
• Has strong project coordination skills. Able to keep lists of action items, juggle many moving parts, and follow up with individuals through project completion.
• Effective in resolving most questions and problems and only referring the most complex issues to higher levels.
• Is detail-oriented, proactive, positive, interested in learning, a seeker of inspiration, flexible, and a high-output individual.
• Contributes to a culture of joy, teamwork and collaboration through positive interactions and attitude.
• Able to maintain confidentiality on sensitive matters.

About Us

Church employees find joy and satisfaction in using their unique talents and abilities to further the Lord’s work. From the IT professional who develops an app that sends the gospel message worldwide, to the facilities manager who maintains our buildings— giving Church members places to worship, teach, learn, and receive sacred ordinances—our employees seek innovative ways to share the gospel of Jesus Christ with the world. They are literally working in His kingdom.

Only members of the Church who are worthy of a temple recommend qualify for employment. Apart from this, the Church is an equal opportunity employer and does not discriminate in its employment decisions on any basis that would violate U.S. or local law.

Qualified applicants will be considered for employment without regard to race, national origin, color, gender, pregnancy, marital status, age, disability, genetic information, veteran status, or other legally protected categories that apply to the Church. The Church will make reasonable accommodations for qualified individuals with known disabilities.