HQF - Events Admin Assistant 2, Ticketing

The Church of Jesus Christ of Latter-day Saints; Salt Lake City (UT); Presencial; USD 33.000 - 40.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical and dental benefits

Paid time off

Descripción de la vacante

The Church of Jesus Christ of Latter-day Saints in Salt Lake City is seeking a senior administrative support professional to assist leaders and teams with complex scheduling, project coordination, and data analysis.

Role involves extensive calendar management, travel arrangements, meeting support, and confidential handling of information. Full-time with medical/dental benefits and PTO; evening/weekend hours may be required.

Formación

• High School Diploma or equivalent.
• 4 years administrative or related experience.
• Comprehensive administrative support working knowledge.

Responsabilidades

• Proactively anticipate needs and make recommendations.
• Coordinate project details and follow up on pending needs to ensure deadlines are met.
• Assist with budget preparation and control activities including monitoring budgets.
• Perform research, analyze information, and make recommendations.
• Compile complex data from various sources to prepare memos, documents, reports, spreadsheets, and presentations.
• Take meeting minutes and manage documentation.
• Schedule meetings and maintain calendars for multiple leaders.
• Manage email inboxes to agreed level.
• Make travel arrangements.
• Present at meetings.
• Support office resiliency operations and emergency response.
• Plan, organize, and execute large meetings, conferences, and events.
• Answer complex telephone and email requests.
• Support high level ticketing operations for all ticketed events on Temple Square.

Conocimientos

Professional communication

Advanced research

Time management

Meeting coordination

Discretion and confidentiality

Lead others

Educación

Bachelor's Degree

Herramientas

Microsoft Office

Descripción del empleo

Job Description

The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor, senior level administrative support to one or more leader and/or one or more functional team or work group.

The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor, senior level administrative support to one or more leader and/or one or more functional team or work group.

Employees at this level work under minimal supervision and handle complex issues and problems that require comprehensive working knowledge and independent non-routine decision making using initiative, originality, ingenuity, and sound judgment.

Shift Details

• Schedule: Monday - Friday Hours may vary, and must be available for scheduled ticketed events. Will include evening and weekend hours as required.
• Location: Conference Center Ticketing Office, SLC, UT
• Compensation: $23.90-$29.00 depending on experience and education.

This is a Full-time position with medical and dental benefits and paid time off.

Responsibilities

Typical responsibilities include but are not limited to:

• Proactively anticipating future needs and making recommendations
• Assisting project teams by coordinating project details and following up on pending needs to ensure that deadlines are met
• Assisting with budget preparation and control activities including monitoring project or department/area budgets
• Performing research, analyzing information, and making recommendations based on findings
• Compiling complex data/information from a variety of sources to prepare memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms.
• Taking meeting minutes and managing meeting documentation
• Using computer apps and software to schedule meetings and appointments and maintain calendars - usually for multiple leaders
• Managing email in-box(es) to agreed level
• Making travel arrangements
• Presenting at meetings
• Supporting office resiliency operations and response (emergency response)
• Planning, organizing, and executing large meetings, conferences, and other events
• Answering complex telephone and email requests
• Supports high level ticketing operations and will call for all ticketed events on Temple Square.

Required Qualifications

• High School Diploma or equivalent
• 4 years administrative or related experience
• Comprehensive administrative support working knowledge

Key Skills Include The Ability To

• Communicate professionally in writing and verbally.
• Utilize Microsoft Office and other software at an advanced level to schedule appointments, create and perform analysis on spreadsheets, prepare presentations, take notes and minutes, and create and update word documents.
• Provide advanced research, analytical, and data summation support.
• Proactively anticipate needs and think strategically
• Take standard processes and procedures and adapt to address complex problems and find less obvious solutions
• Problem solve and resolve complex conflict and problems through sound decision making
• Organize and prioritize work and needs
• Coordinate projects and events effectively
• Operate and maintain standard office equipment.
• Interact and work with others in a productive and professional way.
• Work with discretion, confidentiality, and integrity
• Train, mentor, and lead the work of others

To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment.

Preferred

• Bachelor's Degree
• Broad knowledge of the organization's structure, functions, and key personnel

About Us

Church employees find joy and satisfaction in using their unique talents and abilities to further the Lord’s work. From the IT professional who develops an app that sends the gospel message worldwide, to the facilities manager who maintains our buildings— giving Church members places to worship, teach, learn, and receive sacred ordinances—our employees seek innovative ways to share the gospel of Jesus Christ with the world. They are literally working in His kingdom.

Only members of the Church who are worthy of a temple recommend qualify for employment. Apart from this, the Church is an equal opportunity employer and does not discriminate in its employment decisions on any basis that would violate U.S. or local law.

Qualified applicants will be considered for employment without regard to race, national origin, color, gender, pregnancy, marital status, age, disability, genetic information, veteran status, or other legally protected categories that apply to the Church. The Church will make reasonable accommodations for qualified individuals with known disabilities.