Administrative Assistant - F&I

Bean Automotive Group; Miami (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Paid Time Off

Paid Holidays

401(k) Match

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Volunteer Time Off

Wellness Program

Employee Discounts

Education Reimbursement

Job summary

Bean Automotive Group is seeking an Administrative Assistant to support the dealer with routine clerical and administrative duties in our Kendall/Miami area locations. You will answer calls, schedule appointments, manage documents, and assist with billing and records.

This role requires a high-school diploma, basic computer skills, and strong communication and organizational abilities. A valid driver’s license is also required, and the position offers a comprehensive benefits package and

Qualifications

• High-school diploma required.
• Basic computer knowledge required.
• Excellent verbal and written communication skills.
• Strong interpersonal and organizational skills.
• Must have a valid driver’s license.

Responsibilities

• Answers telephones and takes messages or transfers calls.
• Schedules appointments and updates event calendars.
• Sorts and handles incoming and outgoing mail.
• Maintains paper or electronic documents and records.
• Edits company correspondence and ensures document accuracy.
• Drafts routine memos, billing, or other reports.
• Arranges staff meetings.
• Maintains databases and filing systems.
• Prepares and processes billing and other office documents.
• Performs basic bookkeeping.
• Receives and processes funds from customers and records receipts.
• Handles confidential matters for the Dealer as needed.

Education

High-school diploma

Tools

Basic computer knowledge

Job description

Job Details

Job Location: Kendall Toyota - Miami, FL 33156

Who We Are

Bean Automotive Group is a nationally recognized automotive group which champions Miami's rich automobile heritage. Our associates, located throughout our 4 locations: Kendall Toyota, Lexus of Kendall, West Kendall Toyota and Lexus of West Kendall, make it our mission to deliver on every customer's expectation, one customer at a time!

What We Offer

• 3 weeks of Paid Time-Off per year.


• Paid Holidays.


• 401(k) Retirement Plan with 50% Employer Match.


• Paid Health, Gap, Life and AD&D Insurance.


• Eligible for Dental, Vision, Short-Term, Long-Term, Voluntary Life Insurance.


• Paid Volunteer Time-Off Program.


• Award-Winning Wellness Program and Healthcare Premium Incentives.


• Employee Discounts.


• ASE certification reimbursement and paid continuing education program to further your career.


• Continued education, manufacturer hands-on and web-based training.

Qualifications

We presently have an employment opportunity for an Administrative Assistant in our operations. In this new role, the primary responsibilities of the Administrative Assistant is to assist the dealer in routine clerical and administrative duties.

Day-to-day Responsibilities

• Answers telephones and takes messages or transfer calls.


• Schedules appointments and updates event calendars.


• Sorts and handles incoming mail and outgoing mail.


• Copies, files, and maintains paper or electronic documents and records.


• Edits company correspondence and ensures document accuracy.


• Drafts routine memos, billing, or other reports.


• Arranges staff meetings.


• Maintains databases and filing systems, whether electronic or paper.


• Prepares and processes billing and other office documents.


• Performs basic bookkeeping.


• Receives and processes all funds, cash, check, and credit card payments, from customers and records all receipts from transactions.


• Works on personal and confidential matters of the Dealer as needed.

Position Requirements

• High-school diploma.


• Basic computer knowledge.


• Excellent verbal and written communication skills.
• Organizational skills for efficient office control.
• High Integrity. This position has access to sensitive or private information that must be kept confidential.
• Strong Interpersonal skills. Ability to communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.
• Must have a valid driver's license.

Employment Conditions

Employment is contingent upon successful completion of a thorough drug and background screening to include MVR. Bean Automotive Group is an equal opportunity and drug free employer. All aspects of consideration for employment and employment with the Company are governed on the basis of merit, competence and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or any other category protected by federal, state, or local law.

Your employment with Kendall Imports, LLC, or West Kendall Imports LLC, or GFB Enterprises LLC (collectively referred to as "Bean Automotive Group") is a voluntary one and is subject to termination by you or the Bean Automotive Group at will, with or without cause, and with or without notice, at any time. Nothing in these policies shall be interpreted to be in conflict with or to eliminate or modify in any way the employment-at-will status of the Bean Automotive Group's employees. This policy of employment-at-will may not be modified by any employee and shall not be modified in any publication or document. The only exception to this policy is a written employment agreement approved at the discretion of a duly authorized officer of the Bean Automotive Group. This document is not intended to be a contract of employment or a legal document, and is subject to change at Management's discretion.