Administrative Assistant - Expediter

Oil States International; Arlington, Northern (TX, KY); Hybrid; USD 40,000 - 60,000; Full time

Job summary

Oil States International is seeking an Administrative Assistant - Expeditor to support the Engineering department and the Manufacturing group, ensuring timely document control, formatting, and release of drawings and project records.

You will process transfer orders in Glovia, maintain engineering libraries, coordinate with engineers and drafters, and help manage project schedules while adhering to company policies.

Qualifications

• High school diploma or equivalent.
• At least 2 years of document control or general office experience.
• Strong Word and Excel skills.
• ERP experience preferred; Glovia a plus.
• Experience reviewing/printing drawings in AutoCAD & SolidWorks.
• Detail oriented and organized.

Responsibilities

• Provide clerical support for Engineering with focus on manufacturing documents.
• Enter and process Transfer Orders and requisitions in Glovia.
• Generate, format, and edit project documents as needed.
• Create and edit organization charts and flowcharts.
• Maintain engineering library, reports, and customer documents.
• Assist with monthly expenses, office supplies, and minor equipment.
• Handle document flow through Master Control for Manufacturing.
• Coordinate with project engineers, writers, and drafters to release drawings on time.

Skills

Document control

Office administration

Excel

Word

Education

High school diploma

Tools

Glovia ERP

AutoCAD

SolidWorks

Job description

For over 80 years, Oil States has been a highly respected technology and solutions pioneer manufacturing diverse products for offshore platforms, subsea pipelines, defense, and general industrial applications worldwide.

Oil States recognizes that our diverse workforce is our greatest asset. We offer a competitive compensation package, including paid time off as well as health insurance eligibility on the first day of employment. Paid time off includes vacation, holiday and sick time. Benefits include medical, dental, vision, 401k, life insurance, long and short-term disability, and flexible spending accounts. When we contribute to the company’s success, we all win.

Oil States is currently looking for qualified candidates for the position of Administrative Assistant - Expeditor.

POSITION SUMMARY:

Provide administrative support for Engineering department with focus on the Manufacturing group within the Engineering department. Assist Document Control in typing, formatting, correcting, and controlling documents while also helping to create new documents when necessary to maintain project schedules and needs.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Support the Engineering department with clerical tasks and material control functions
• Enter and process Transfer Orders and requisitions in Glovia
• Generate documents for new projects.
• Format documents and make appropriate changes.
• Create and edit organization charts and flowcharts.
• File and store obsolete documents
• General clerical duties
• Maintain engineering library books, articles, engineering reports, customer documents and the electronic databases of these materials.
• Assist managers with monthly expenses, statements, office supplies, and minor equipment
• Handle drawing/document flow through Master Control for the Manufacturing group
• Collaborate with project engineers, technical writers and drafters to release manufacturing drawings and documents to meet project target dates.
• Track and expedite tooling/equipment purchases
• Coordinate standard equipment/tooling shipments with the Shipping/Receiving department
• Maintain project documentation and extensive recordkeeping as required by the customer or managers
• Help groups within the Engineering department in order to maintain project schedules. This may involve creation of new documents, following document approvals within the company, interfacing and coordinating with other groups within the company and/or compiling data to support decision making
• Perform other duties as assigned by supervisor

QUALIFICATION REQUIREMENTS:

• High school diploma or equivalent.
• At least 2 years of experience in document control and/or general office experience.
• Strong computer skills with proficiency in Word and Excel
• Proficiency using an ERP system is preferred, Glovia a plus.
• Working knowledge to review and print drawings in AutoCAD and Solid Works
• Detail oriented

PHYSICAL REQUIREMENTS:

• Use of a computer, telephone and other office equipment (scanner/copier/printer/fax machine, etc.)
• Prolonged sitting.
• Occasional bending, stooping, reaching, climbing stairs
• Occasional lifting up to 15 pounds

CITIZENSHIP REQUIREMENTS –

By contractual requirements this position requires that all persons establish proof of US Citizenship. Dual Citizenship (US citizenship and citizenship of some other country) cannot be accepted. You will be required to provide original or certified copies of documents establishing your citizenship prior to consideration for this position.

Be part of what’s next at Oil States!

Over 80 years in business

An Equal Opportunity Employer

An E-Verify Employer

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.