Executive Assistant - Tax & Treasury

Socket.dev; Everett (WA); On-site; USD 90,000 - 120,000; Full time

Job summary

Fortive seeks an experienced Executive Assistant to support the Vice President of Tax and the Vice President of Treasury. The role combines executive support with department operations, event coordination, and financial administration across tax and treasury.

The position is the operational center of the Tax and Treasury organization, handling calendars, travel, expense reporting, and procurement card activities while coordinating across time zones and external partners.

Qualifications

• Eight or more years supporting senior executives in a fast-paced environment.
• Experience in Finance, Tax, Treasury, or related corporate functions is preferred.
• Proven ability to manage calendars, travel, and expense reporting for multiple leaders.
• Comfort with confidential financial and personnel information requiring discretion.
• Strong proficiency with Outlook, Teams, SharePoint, Word, Excel, and PowerPoint; quick learner of new systems.

Responsibilities

• Executive support and calendar management across global time zones with preparation and follow-up.
• Coordinate meetings, events, travel, and expenses, including approvals and reimbursements.
• Manage financial and document administration, including invoices, budgets, and procurement cards.
• Treasury operations support and cross‑functional workplace administration.
• Maintain team records, memberships, onboarding requests, and IT support coordination.

Skills

Executive support

Calendar management

Travel coordination

Financial administration

Advanced Microsoft Office

Discretion and judgment

Cross-functional collaboration

AI tools familiarity

Tools

Outlook

Teams

SharePoint

Word

Excel

PowerPoint

Banking portals

Expense systems

Workflow platforms

E-signature systems

Job description

Executive Assistant, Tax and Treasury

Fortive is seeking an experienced Executive Assistant to support the Vice President of Tax and the Vice President of Treasury. This is a broad, high-trust role that keeps two global functions running smoothly: it combines executive support with hands‑on department operations, event and program coordination, and financial administration across tax and treasury.

The person in this role is the operational center of the Tax and Treasury organization. On any given day that can mean protecting two demanding calendars, moving approvals and invoices forward, supporting daily treasury banking activity, coordinating a global team summit, and making sure the team has the information, materials, and logistics it needs. The work spans multiple time zones, recurring planning and reporting cycles, external advisor and banking relationships, and a steady flow of time‑sensitive requests.

We are looking for someone who is highly organized and service‑oriented, exercises sound judgment with confidential financial information and is comfortable owning recurring processes end to end rather than waiting to be asked. Familiarity with tax, treasury, or finance operations is helpful; a willingness to learn systems such as banking portals, expense and procurement tools, and workflow platforms is essential.

What You Will Do

Executive support and calendar management

Own and coordinate the calendars of both executives across global time zones, resolving conflicts, protecting preparation and transition time, and escalating trade‑offs when priorities compete. Support meeting preparation with agendas, pre‑reads, participant background, and materials, and maintain the notes, action trackers, and contact information that keep follow‑through visible. Provide inbox and correspondence support, including routing approval requests, drafting routine scheduling messages, and flagging items that are aging.

Meetings, events, and team programs

Coordinate the full range of internal and external meetings for the function, from recurring leadership and business reviews to bank meetings, advisor sessions, tax planning discussions and other team meetings. This includes conference rooms, visitor registration, virtual meeting links, room set‑up, and catering. Coordinate the agenda and lead the logistics for global team meetings which occur 2‑3 times per year.

Travel, expenses, and corporate cards

Plan complex domestic and international travel, monitor itineraries for disruption, and coordinate passports, visas, and travel approvals in line with Fortive policy. Prepare and submit expense reports for both executives, prepare monthly reconciliations and request approval for department procurement card and travel card expenses.

Financial and document administration

Route invoices for approval according to the approval matrix and submit approved invoices for payment. Manage signature requests to both executives and ensure routing of completed documents. Assist with annual department budget process, monthly reclasses and accruals, and updates to budget forecast of the tax department.

Treasury banking operations support

Support daily treasury operations, including entering outgoing wires in banking portals, administering bank portal users, monitoring the treasury mailbox, and assisting with other treasury transactions. Training is provided, but the role requires precision, security awareness, and consistent attention to daily deadlines.

Department operations and team information

Maintain the records that keep a global function organized: team organization charts, outlook distribution lists, team rosters, and other standard work for the department. Manage professional memberships and continuing education registrations for the tax organization, handle daily tax and treasury mail, ensure IT support for both executives, submit on‑boarding requests for new hires to the tax and treasury organization, and provide general workplace support alongside the broader corporate administrative team.

Scope and Decision‑Making

This role operates with significant independence inside established priorities and policies:

• Make routine calendar and travel decisions, and accept meeting requests from established external advisors, escalating anything outside agreed parameters.
• Send routine scheduling, logistics, and follow‑up communications on behalf of the executives.
• Manage procurement card spending, event budgets, and routine vendor coordination within policy and approval limits.
• Resolve day‑to‑day administrative and operational issues and identify opportunities to simplify recurring processes.

What you Bring

• Eight or more years supporting senior executives in a fast‑paced, complex environment; experience in Finance, Tax, Treasury, or another corporate function is preferred.
• Demonstrated success managing executive calendars, complex international travel, and expense reporting for more than one leader.
• Comfort with financial and operational administration, such as invoice routing, corporate cards, budget tracking, and vendor coordination.
• Advanced proficiency in Outlook, Teams, SharePoint, Word, Excel, and PowerPoint, and the ability to learn banking, expense, workflow, and e‑signature systems quickly.
• Strong judgment and discretion with confidential financial, tax, treasury, and personnel information.
• Exceptional organization, prioritization, and follow‑through across many concurrent deadlines and recurring cycles.
• Fluency or willingness to learn and utilize AI tools for drafting, summarization, meeting preparation, action tracking, and presentation support.
• A service‑oriented, collaborative approach and the ability to build effective relationships across functions, levels, and geographies.

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Fortive Corporation Overview

Fortive’s essential technology makes the world stronger, safer, and smarter. We accelerate transformation across a broad range of applications including environmental, health and safety compliance, industrial condition monitoring, next‑generation product design, and healthcare safety solutions.

We are a global industrial technology innovator with a startup spirit. Our forward‑looking companies lead the way in software‑powered workflow solutions, data‑driven intelligence, AI‑powered automation, and other disruptive technologies. We’re a force for progress, working alongside our customers and partners to solve challenges on a global scale, from workplace safety in the most demanding conditions to groundbreaking sustainability solutions.

We are a diverse team 18,000 strong, united by a dynamic, inclusive culture and energized by limitless learning and growth. We use the proven Fortive Business System (FBS) to accelerate our positive impact.

At Fortive, we believe in you. We believe in your potential—your ability to learn, grow, and make a difference.

At Fortive, we believe in us. We believe in the power of people working together to solve problems no one could solve alone.

At Fortive, we believe in growth. We’re honest about what’s working and what isn’t, and we never stop improving and innovating.

Fortive: For you, for us, for growth.

Ready to move your career forward? Find out more at careers.fortive.com.

We Are an Equal Opportunity Employer Fortive Corporation and all Fortive Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Fortive and all Fortive Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at [e-mail].