Administrative Assistant & Events Planner (Part-Time)

Commonwealth of VA Careers; Radford (VA); On-site; USD 28,000 - 31,000; Part time

Job summary

Radford University is seeking a part-time Administrative Assistant & Special Events Coordinator to support the Governor’s School Programs and pep band. You will assist the dean’s office, arrange travel, oversee budgets, process payments, and ensure timely approvals for purchases and transfers.

The role requires strong organizational skills, confidentiality, and the ability to work independently and with a team. Hours average 29 per week, with some evenings and weekends as needed.

Qualifications

• Combination of education, training and/or experience in a business or related field.
• Experience in office administration, public relations, budgeting and basic accounting concepts.
• Ability to interact with a diverse group while maintaining confidentiality and professionalism.
• Excellent computer skills, especially Microsoft Office Suite, and strong editing abilities.

Responsibilities

• Assist dean, associate dean, director and pep band directors with coordinating special events year-round.
• Oversee travel logistics, budget management, and financial transactions for pep band and RU Pipes and Drums.
• Process accounts payable/receivable, journal entries, reconciliations, and purchasing approvals.
• Coordinate event venues, deadlines, and communications with departments and external partners.

Skills

Office administration

Public relations

Budget management

Accounting concepts

Interpersonal skills

Time management

Editing

Education

Business or related field

Tools

Microsoft Office

Job description

Title:

Administrative Assistant & Events Planner (Part-Time)

Application Review Date:

9/23/2026

Campus Location:

Radford City - Main Campus

Job Description

The Part-time Administrative Assistant & Special Events Coordinator for the Governor’s School Programs and Pep band, Assist the dean, associate dean, director of Governor’s School, and pep band directors in coordinating special events. This includes year-round Governor's School Programs, Art Society Receptions, Heart to Art fundraising events, commencement receptions,
specific fundraising with outside entities, and other special events. This includes helping with travel and logistics for pep band, supervising work-study students, serve as the administrative assistant for the dean's office in the event of the executive assistant's absence. Secure venues for all the University Performance series. Oversee budget management and financial transactions for the pep band and the pipe band, process accounts payable, accounts receivable, journal entries, and reconciliations. Resolve issues that may arise. Oversee the approval processes for purchasing and budget transfers for the pep band and RU Pipes and Drums programs. Monitor ETF and one-time purchases to ensure the correct purchasing guidelines are followed and deadlines are met. Monitor Foundation accounts, Faculty Research and other grants. Process payment request vouchers for expenditures paid with University Foundation funds. Communicate deadlines to each department and ensure they are met. Assist dean's office staff with travel issues in Chrome River.

Required Qualifications

A combination of education, training and/experience Business or related field; Demonstrated knowledge of office administration, public relations, budget management and accounting concepts.
Experience managing college students and high school students; effective interpersonal and communication skills; strong organizational and time-management skills; sound judgment and problem-solving abilities; ability to work independently and as a team member.
Experience in an Administrative Assistant/Office Management role for higher education.
Must be able to interact positively with a diverse group of constituents, while maintaining a high degree of confidentiality. Ability to multitask, delegate and prioritize assignments. Excellent computer skills with experience with Microsoft Office Suite. Must be detail-oriented with strong editing skills.
Have an enthusiasm for the arts and be able to talk with parents and constituents of the Governor’s Schools, including conference services, purchasing, and related faculty

Preferred Qualifications:

Experience coordinating and conducting special event activities.
Ability to understand and interpret the role of leadership to anticipate needs and make independent decisions, and have a commitment to maintaining integrity, responsiveness, and punctuality.
Experience with tracking systems for budgetary processes.
Experience in preparing confidential and sensitive documents; competencies in planning and scheduling, preparing reports, compiling correspondence and personnel documents.
Prior experience in a higher education office environment providing administrative or programmatic support and coordination of special events.
Experience with and knowledge of university policies and procedures.
Experience with financial accounting software to include eVA, COGNOS and SSB. Experience with EPAF and PageUp.
Preference given to candidates with working knowledge of Banner, COGNOS and eVA. Knowledge of human resources functions such as, hiring, review processes, staff development, and training.

Employment Conditions:

The employee must be able to open the CVPA Dean's office at 7:30 am and may need to work some nights and weekends

Is this position Grant Funded:

No

Is this position restricted:

No

Is this position 100% telework:

No

Hours Per Week:

An average of 29 per week. (1500 per year, May - April)

Months per Year:

12

Statement of Economic Interest Required:

No

FLSA Status:

Non-Exempt

Work Classification:

Hourly Wage/Part-Time

Normal Work Schedule:

7:30-1:00, flexible when necessary

Employee Classification:

Admin & Office Spec III

Department:

Visual & Performing Arts, Coll of

Hourly Rate:

$18.27 - $18.27/hr

Department Contact Name:

Rachel Williams

Department Contact Phone:

540-831-5162

Department Contact Email:

[e-mail]

Equal Opportunity Statement:

Radford University does not discriminate with regard to race, color, sex, sexual orientation, disability, age, veteran status, national origin, religion, or political affiliation in the administration of its educational programs, activities, admission or employment practices.

Clery Statement

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, Radford University publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years’ of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at Radford.edu/police. You may also request a paper copy of the report from the Radford University Police Department located at 810 East Main Street PO Box 6883, Radford, VA, 24142.

Reasonable Accommodation Statement

If you are an individual with a disability and desire accommodation in the application process please contact the hiring department.

Criminal Background Check Statement

Radford University is committed to ensuring a safe and secure environment for all employees, students, volunteers, and stakeholders. As part of our hiring and screening process, we conduct criminal background checks in compliance with Virginia Code § 19.2-389 and other applicable state and federal laws. Successful candidates will be required to have a criminal background check.